Office Assistant

Position Overview:
The Office Assistant supports the day-to-day administrative operations of OSCAR Animal Shelter & Adoption Center. This role is essential in ensuring smooth office functions, clear communication, and organized coordination across staff, volunteers, adopters, and partners.

Organization:
One Step Closer Animal Rescue, Inc., located in Andover, New Jersey, is a 501(c)(3) non-profit organization whose mission is to care for homeless animals, socialize them, provide for their medical needs, and find them forever homes.

Position Scheduled Hours:
Monday–Friday (25-35 hours per week, with some flexibility for the right candidate)

Requirements:

• Strong customer service and communication skills (in person, phone, and email)
• Intermediate computer skills (Microsoft Office, Google Workspace, databases)
• Highly organized with strong attention to detail
• Ability to multitask and prioritize in a fast-paced environment
• Comfortable working both independently and as part of a team
• Prior administrative or office experience preferred
• Interest in animal welfare strongly preferred
• Comfortable around cats and dogs; basic animal handling experience is a plus

Job Duties:

• Provide general administrative support for daily shelter operations
• Answer phones, respond to emails, and manage general inquiries
• Maintain and update the shelter management database and records
• Schedule veterinary appointments
• Assist with processing adoption applications and coordinating follow-ups
• Update adoption websites and social media with available animals
• Support communication with adopters, fosters, volunteers, and partner organizations
• Maintain organized filing systems (digital and physical)
• Track, order, and manage office and shelter supply inventory
• Assist with donation tracking and acknowledgment communications
• Support coordination of events, fundraisers, and community outreach efforts
• Prepare reports, documents, and correspondence as needed
• Provide general support to staff and volunteers to ensure smooth operations
• Additional administrative duties as assigned

Job Types: Full-time, Part-time

Pay: $17.00 per hour

Expected hours: 25 – 35 per week

Work Location: In person