Office Assistant

Job Summary
We are seeking a proactive and organized Office Assistant to join our dynamic team! In this vital role, you will serve as the first point of contact for visitors and callers, manage daily administrative tasks, and support office operations to ensure a smooth and efficient workplace. Your energy, attention to detail, and excellent communication skills will help foster a welcoming environment and keep our office running seamlessly. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant team.

Duties

• Greet visitors and clients with professionalism and warmth, ensuring a positive first impression
• Answer multi-line phone systems promptly and courteously, directing calls accurately using proper phone etiquette
• Manage front desk responsibilities including scheduling appointments, handling mail, and maintaining visitor logs
• Perform data entry tasks using computer skills in Microsoft Office, Google Workspace, and QuickBooks for record keeping and reporting
• Organize files, maintain filing systems, and ensure documents are properly stored and easily accessible
• Support office management by coordinating calendar appointments, meeting arrangements, and calendar management
• Assist with clerical tasks such as proofreading documents, preparing correspondence, and managing office supplies

Requirements

• Proven experience in an office environment or administrative role with strong clerical skills
• Excellent computer literacy including proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry tools
• Strong organizational skills with the ability to multitask efficiently in a fast-paced setting
• Exceptional customer service skills with professional phone etiquette and interpersonal communication abilities
• Bilingual abilities are highly desirable to support diverse client needs (not required)
• Experience with front desk operations, multi-line phone systems, and office management is preferred
• Knowledge of bookkeeping or QuickBooks is a plus for handling basic financial records
• Marketing Experience preferred.

Join us as an Office Assistant and become an integral part of a team dedicated to excellence! Your enthusiasm for organization combined with your commitment to outstanding service will make a real difference every day. We value energetic individuals eager to grow their careers in a supportive environment where every task contributes to our collective success.

Job Types: Full-time, Part-time

Pay: $18.00 - $28.57 per hour

Work Location: Hybrid remote in Westfield, MA 01085