Office Assistant

JOB SUMMARY
The Office Assistant plays a critical support role within the organization, assisting with payroll coordination, accounts receivable/payable processing, and administrative tasks that ensure daily operations run smoothly. Reporting directly to the President/CEO, this position provides reliable support across financial functions and executive needs, helping maintain an organized and efficient office environment.

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Compensation: $18.00 - $23.00/hour DOE

Benefits:

• Health insurance
• Dental insurance
• Vision insurance
• Paid time off
• 401 (k)

Location: Pueblo, CO

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ESSENTIAL FUNCTIONS

• Assists with weekly payroll processing, ensuring accuracy and timeliness. Maintains related records and ensures compliance with local, state, and federal regulations
• Supports accounts payable and receivable tracking, data entry, reconciliation, and professional contact with vendors and clients
• Provides direct administrative support to the President/CEO which may include scheduling/calendar management, internal/external communications, and document preparation
• Maintains accurate and up-to-date employee personnel files.
• Assists with new employee orientation/onboarding, benefits tracking, and the processing of other personnel action changes to help ensure the organization remains in compliance with human resources/record retention practices/policies
• Support the Project Managers on various tasks, assignments, and paperwork during the bid times
• Will work closely with the outside Human Resources Consultant on various HR initiatives and projects, especially any complex cases, as assigned by the President/CEO
• Monitors office supplies, organizes files, and coordinates basic facility needs to support team productivity
• Helps prepare reports and summaries related to payroll, expenses, and project tracking
• Assists with weekly payroll processing, ensuring accuracy and timeliness. Maintains related records and ensures compliance with local, state, and federal regulations.
• Supports accounts payable and receivable tracking, data entry, reconciliation, and professional contact with vendors and clients.
• Provides direct administrative support to the President/CEO which may include scheduling/calendar management, internal/external communications, and document preparation
• Proofread documents for accuracy and clarity before distribution.
• Support various administrative functions such as answering phones, responding to emails, and greeting visitors.
• Implement effective time management strategies to prioritize tasks and meet deadlines.
• Collaborate with team members on special projects as needed

ADDITIONAL RESPONSIBILITIES

• Operates office machines including copiers, scanners, phone and voicemail systems, computers, and other standard office equipment as necessary for the success of the role.
• Performs other duties as appropriate or necessary for the performance of the job

MINIMUM QUALIFICATIONS

• High School Diploma or GED Equivalency required
• Four years or more of office clerical experience, including 1 year of payroll processing experience required
• Associate’s Degree (or higher) in Business Administration, Accounting, Human Resource Management, or another related field preferred
• One year or more of accounting experience preferred
• Experience working with the Sage Contractor software preferred
• One years or more of human resources experience preferred
• Experience working in the construction/excavation industry preferred

SPECIAL REQUIREMENTS

• Valid Driver’s License at the time of application, and a Valid Colorado Driver’s License at the time of Hire required
• Must successfully pass all applicable Background Checks/Drug Screen required

Job Type: Full-time

Pay: $18.00 - $23.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• Do you have a High School Diploma or GED Equivalency?
• Do you have an Associate’s Degree (or higher) in Business Administration, Accounting, Human Resource Management, or another related field?
• Do you have four years or more of office clerical experience, including 1 year of payroll processing experience?
• Do you have one year or more of accounting experience?
• Do you have experience working with the Sage Contractor software?
• Do you have one year or more of human resources experience?
• Do you have experience working in the construction/excavation industry?
• Will you have a valid Driver’s License at the time of application, and a valid Colorado Driver’s License at the time of Hire?

Work Location: In person