Office Assistant

Job Summary
We are seeking a dynamic and highly organized Office Assistant to join our team! In this vital role, you will serve as the backbone of our daily operations, ensuring smooth administrative workflows and providing exceptional support to staff and visitors alike. Your energy, attention to detail, and proactive attitude will help foster an efficient, welcoming office environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant team dedicated to excellence.

Availability to work Weekends is preferred (Sat 9-3) (Sun 9-12)

Responsibilities

• Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette
• Operate multi-line phone systems efficiently, handling inquiries and routing calls promptly
• Perform data entry tasks using Microsoft Office and other office software to maintain accurate records
• Organize and file documents systematically, ensuring easy retrieval and compliance with company policies
• Support office management activities such as calendar management, scheduling appointments, and coordinating meetings
• Provide excellent customer support by addressing inquiries, supporting client needs, and maintaining positive interactions
• Handle clerical duties including proofreading documents, managing correspondence, and maintaining office supplies

Requirements

• Proven office experience with strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Familiarity with multi-line phone systems and phone etiquette standards
• Bilingual abilities are highly preferred to assist diverse clients and team members effectively
• Previous clerical or administrative experience in a professional setting is essential
• Strong computer literacy with the ability to perform data entry, filing, proofreading, and basic bookkeeping tasks
• Excellent time management skills with the ability to prioritize tasks efficiently
• Personal assistant experience is a plus but not required
• Knowledge of office management practices including calendar management and document organization

Join our team today! Bring your enthusiasm, organizational prowess, and customer service skills to a role that values your contribution. We’re committed to supporting your growth while creating a positive workplace where your talents can shine.

Pay: $18.00 - $22.00 per hour

Benefits:

• 401(k)
• Paid time off

People with a criminal record are encouraged to apply

Ability to Relocate:

• Manchester, CT 06040: Relocate with an employer provided relocation package (Preferred)

Work Location: In person