Office Assistant

About Us:

Agri Seed Testing Inc. is one of the Willamette Valley’s leading seed testing laboratories, providing a wide variety of services to the farmers and suppliers in the world’s grass seed capital. As a registered member of the Society of Commercial Seed Technologists (SCST), recognized by the Canada Food Inspection Agency (CFIA), and accredited by International Seed Testing Association (ISTA), our laboratory maintains a strong commitment to quality while staying focused on delivering accurate, timely results that support our customers’ goals.

As a small business with big hearts, our team is made up of hardworking, passionate people who care deeply about the work we do and the communities we support. We’re looking for someone who will thrive in a collaborative, quality-driven environment and contribute positively to our team culture.

Position Overview:

We are seeking a highly accurate, detail-oriented individual to join our Office team. Success in this role requires a high level of precision, strong attention to detail, and the ability to consistently execute established workflows with care and reliability.

• Position Type: Full-time (June - December); Part-time to Full-time (January-May)
• Environment: Typical office setting with minimal exposure to laboratory environment. Some work in the storage facility that requires accessing samples stored on moving shelves, requires ladder-use.
• Benefits: Full medical and dental benefits after three-month introductory period; additional benefits after 12 months

Key Responsibilities:

• Assist with the intake, tracking, and documentation of client samples within the laboratory information management system, ensuring accuracy, consistency, and confidentiality
• Serve as an internal resource for sample status, coordinating with lab staff, and responding to client inquiries as appropriate
• Retrieve, store, and organize client samples in accordance with established procedures
• Prepare test materials, labels, and documentation required for testing
• Enter and review data to generate reports of analysis
• Maintain organized and audit-ready records for billing, reports, and sample documentation
• Assist with ordering, receiving, and inventory management of office and laboratory supplies
• Ensure data integrity across systems by identifying discrepancies and resolving issues proactively
• Adhere to all safety, quality, and standard operating procedures to support compliant lab operations
• Actively contribute to quality management initiatives, including reviewing, updating, and improving SOPs, workflows, and training materials
• Identify opportunities to streamline processes, improve documentation, and enhance overall operational efficiency

Qualifications (Required):

• High school diploma or GED required
• Strong proficiency with computer systems, including Microsoft Office (Word, Excel, Outlook), and the ability to learn new software systems
• Demonstrated ability to work independently with a high level of accuracy and accountability
• Excellent written and verbal communication skills
• Proven ability to manage multiple responsibilities and adapt to changing priorities
• Comfortable working across office and laboratory environments and able to lift or move sample materials as needed (up to 25 lbs)
• Reliable, punctual, and able to maintain confidentiality and professionalism

Qualifications (Preferred):

• Associate’s or Bachelor’s degree (or equivalent professional experience)
• Experience with LIMS or databases and quality management systems
• Familiarity with the agriculture field, seasonal workflows, or client expectations within the agriculture industry

Job Type: Full-time

Pay: From $19.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Experience:

• data entry: 1 year (Preferred)

Work Location: In person