Office Assistant

Job OverviewWe are seeking a motivated and detail-oriented General Office Assistant to support our daily office operations. This role includes responsibilities in filing, assisting with bookkeeping tasks, and providing support to the President of the company. The ideal candidate will possess strong organizational skills, a proactive approach to problem-solving, and the ability to maintain confidentiality.Key Responsibilities

• Filing and Document Management:
• Organize and maintain physical and electronic filing systems.
• Ensure that all documents are filed accurately and in a timely manner.
• Assist in preparing and formatting reports, presentations, and other documents as needed.
• Bookkeeping Assistance:
• Support the bookkeeping department by entering data into accounting software.
• Help prepare invoices, track expenses, and manage financial records.
• Assist in reconciling accounts and preparing financial reports.
• Support to the President:
• Manage the President's calendar, including scheduling meetings and appointments.
• Prepare agendas, take minutes during meetings, and follow up on action items.
• Serve as a point of contact for internal and external communications directed to the President.
• General Administrative Tasks:
• Answer phone calls and direct inquiries appropriately.
• Maintain office supplies inventory and place orders as necessary.
• Assist with organizing company events or meetings as required.

Qualifications

• Education: High school diploma or equivalent.
• Experience: Previous experience in an administrative or office support role is advantageous.
• Skills:
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and basic accounting software (Quickbooks).
• Excellent written and verbal communication skills.
• Strong organizational skills with attention to detail.
• Ability to handle sensitive information with discretion.

Personal Attributes

• Proactive problem solver who can work independently as well as part of a team.
• Strong interpersonal skills to interact effectively with all levels of staff and external stakeholders.
• Ability to prioritize tasks effectively in a fast-paced environment.

Work EnvironmentThis position is primarily office-based with standard working hours from Monday to Friday. The role may occasionally require flexibility for special projects or events. Interested candidates should submit their resume and cover letter detailing their relevant experience. We look forward to welcoming a new member to our team who is committed to supporting our organizational goals!

Job Type: Full-time

Pay: $15.00 - $17.00 per hour

Benefits:

• Health insurance

Work Location: In person