Office Assistant

Job Title: Part-Time Care Coordinator - Home Care Office

Company: Starting With Health In-Home Care

Location: Neshannock, PA 16105 | In-person

Job Type: Part-time, 20-25 hrs/week

Pay: $15.00 - $16.00 per hour

Benefits: Flexible schedule

Job Overview

Starting With Health In-Home Care is seeking a detail-oriented and proactive Care Coordinator for our office team. This role is essential in providing administrative support to ensure efficient operation of our home care agency serving adults with intellectual disabilities and autism.

We follow 55 Pa. Code Ch. 6100 and HCBS Final Rule. If you want admin work that actually impacts people’s lives, this is it.

Duties

Manage front desk operations: greet visitors, families, and staff. Handle multi-line phone system with professional phone etiquette

Schedule interviews, new hire orientations, and staff training per § 6100.142

Track compliance: staff clearances, annual trainings, physicals, and competency checklists in PQDR

Perform data entry and maintain accurate electronic/paper filing systems for staff + individual records

Assist with calendar management and scheduling appointments for leadership team and ISP meetings

Provide customer support to individuals, families, and Support Coordinators with confidentiality

Utilize Microsoft Office and Google Workspace for letters, spreadsheets, staff notices, and training logs

Handle clerical tasks: typing, organizing files, scanning, ordering + maintaining office supplies

Requirements

Required:

Proven experience in an administrative role, front desk, or similar position

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace

Strong organizational skills with ability to manage multiple tasks and deadlines

Excellent written and verbal communication skills

Ability to maintain HIPAA/6100 confidentiality and handle sensitive information responsibly

Strong attention to detail with effective time management skills

High school diploma/GED + able to pass 6100.141 clearances

Preferred:

Knowledgeable in the home care or ID/A industry

Prior experience with scheduling, onboarding, or compliance tracking

Bilingual candidates are encouraged to apply

Experience in clerical duties: data entry, filing, proofreading

Background in office management or personal assistant roles is advantageous

Why Join Starting With Health?

Flexible schedule: Mon-Fri daytime in hours. We’ll work around school/kids

Mission: Your paperwork keeps people safe in their own homes vs. institutions

Culture: Dignity of Risk + Culture of Safety. No retaliation for speaking up

Growth: Learn 6100 compliance, EIM, and QA. Many staff move to full-time roles

How to Apply

Click “Apply” and include your resume. In your message, tell us: What’s your experience with multi-line phones + Google Sheets?

Starting With Health In-Home Care is an Equal Opportunity Employer. We celebrate dignity, choice, and inclusion for staff and individuals alike.

Pay: $15.00 - $16.00 per hour

Work Location: In person