Office Assistant

Job Summary
We are seeking an energetic and highly organized Office Assistant to join our dynamic team. In this vital role, you will be the first point of contact for visitors and callers, ensuring smooth daily operations within a busy office environment. Your proactive approach and excellent communication skills will help maintain an efficient workflow, support administrative functions, and enhance overall office productivity. This paid position offers a fantastic opportunity to develop your administrative expertise while contributing to a positive and professional workplace atmosphere.

Responsibilities

• Greet visitors warmly, manage front desk duties, and ensure a professional first impression.
• learn CUDL and how to put customer info into the program
• Operate multi-line phone systems, answer inquiries promptly, and direct calls appropriately.
• Manage calendar appointments, schedule meetings, and coordinate office events with precision.
• Help input financial info for prospective buyers
• Perform data entry tasks using Microsoft Office, Google Workspace, and other office software to maintain accurate records.
• Handle clerical duties such as filing, proofreading documents, and organizing office supplies efficiently.
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to support financial processes.
• Provide exceptional customer service by supporting clients, vendors, and team members with professionalism and courtesy.

Experience

• Prior office management or administrative experience is highly preferred.
• Demonstrated proficiency in computer literacy, including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools.
• Experience with clerical tasks such as data entry, filing, proofreading, and calendar management.
• Strong organizational skills with the ability to prioritize multiple tasks effectively.
• Excellent phone etiquette skills and experience managing multi-line phone systems.
• Bilingual abilities are a plus for communicating with diverse clients and team members.
• Previous roles such as receptionist, medical or dental receptionist, personal assistant or office assistant are advantageous. This position is ideal for motivated individuals eager to grow their administrative skills in a fast-paced environment!

Pay: $20.00 - $22.00 per hour

Benefits:

• 401(k)
• Employee discount
• Paid time off
• Parental leave

Work Location: In person