Office Assistant

Job Summary
We are seeking a dynamic and organized Office Assistant to join our team! This energetic role is perfect for someone who thrives in a fast-paced environment and enjoys providing exceptional support to ensure smooth office operations. As an Office Assistant, you will be the first point of contact, manage administrative tasks, and assist with various office functions. Your positive attitude, strong organizational skills, and attention to detail will help create a welcoming and efficient workplace. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant team environment.

Duties

• answer inquiries, and direct calls efficiently using proper phone etiquette
• Perform data entry tasks using Microsoft Office, Google Workspace, and QuickBooks for accurate record-keeping
• Organize and maintain filing systems, both physical and digital, ensuring easy retrieval of documents
• Assist with calendar management and scheduling appointments or meetings for staff members
• Support office management activities such as supply inventory, order processing, and basic bookkeeping
• Provide excellent customer service by addressing inquiries promptly and professionally in person or via phone or email

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Experience with QuickBooks or similar accounting software for bookkeeping tasks
• Strong organizational skills with the ability to prioritize multiple tasks effectively
• Excellent verbal and written communication skills; bilingual abilities are a plus
• Familiarity with multi-line phone systems and phone etiquette standards
• Proven clerical experience including data entry, proofreading, filing, and document management
• Ability to handle customer support scenarios with professionalism and patience
• Knowledge of office management principles along with strong time management skills
• Personal assistant experience or calendar management skills are highly valued

Join us as an Office Assistant and become a vital part of our team! Your dedication will help us maintain an efficient, welcoming environment where everyone feels valued. We’re excited to support your professional growth in this rewarding role!

Pay: $20.00 - $30.00 per hour

Work Location: Hybrid remote in Boston, MA 02133