Office Assistant

Job Summary
We are seeking a proactive and organized Office Assistant to join our dynamic team! This energetic role is vital in ensuring the smooth operation of our office environment. The ideal candidate will be a motivated self-starter with excellent organizational skills, capable of managing multiple administrative tasks efficiently. You will serve as the first point of contact for visitors and callers, support office management activities, and assist with various clerical duties to keep our workplace running seamlessly. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a positive and productive office atmosphere.

Responsibilities

• Greet visitors professionally at the front desk, providing exceptional customer service and directing them appropriately
• Manage multi-line phone systems, answer inquiries, transfer calls, and take detailed messages with proper phone etiquette
• Perform data entry and maintain accurate records using Microsoft Office applications and Google Workspace tools
• Handle filing, photocopying, proofreading documents, and organizing office supplies to ensure efficiency
• Support calendar management and schedule appointments or meetings for team members or executives
• Provide general administrative support including typing correspondence, managing email communications, and supporting office management duties

Skills

• Proven experience in office administration, clerical work, or customer service roles
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Gmail, Drive, Calendar)
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
• Bilingual abilities are highly desirable to assist diverse clients and team members
• Experience with multi-line phone systems and phone etiquette is essential
• Knowledge of QuickBooks or bookkeeping software is a plus for handling financial records
• Demonstrated attention to detail in proofreading, data entry, and filing processes
• Exceptional customer support skills with a friendly demeanor and professional communication style
• Previous experience as a front desk receptionist or medical/dental receptionist is advantageous
• Personal assistant or office management experience will be considered an asset

Join us in creating a vibrant workplace where your organizational talents help us thrive! We value energetic individuals who are eager to contribute their skills in a fast-paced environment. This paid role offers growth opportunities for those passionate about administrative excellence and delivering outstanding support.

Pay: $12.00 - $15.00 per hour

Work Location: In person