Office Assistant

Overview
We are seeking a highly organized and motivated part time Office Assistant to join our growing team. As a crucial member of our company, you will be responsible for supporting daily operations, ensuring a smooth workflow, and keeping the office running efficiently. The ideal candidate is a proactive problem-solver with excellent communication skills who can provide a warm, welcoming presence for visitors and staff.

Key Responsibilities

• Reception & Communication: Greet customers, manage the phone line, and direct calls/emails to appropriate staff.
• Administrative Support: Prepare, proofread, and scan documents; update and maintain physical and digital filing systems.
• Scheduling: Manage calendars, schedule appointments, and coordinate meetings
• Office Operations: Order office supplies, manage inventory, and ensure office equipment (printers, computers, phone lines, etc) are operational.
• Data Entry: Maintain records, update databases, and prepare reports using Microsoft software programs, Google docs, and other apps both online and desktop-based
• Mail Management: Sort and distribute incoming mail and coordinate outgoing packages.
• Office Maintenance: Keep the reception area, meeting rooms, common spaces, office bathroom, and break room organized, tidy, and clean

Requirements

• Proven experience in office setting or a similar administrative role.
• Proficiency in Sage or similar accounting software for bookkeeping purposes.
• Proficiency in Microsoft programs as well as Google worksheets.
• Exceptional organizational skills with the ability to manage multiple tasks simultaneously as well as prioritize tasks when necessary.
• Excellent communication skills, both verbal and written, with a strong emphasis on phone etiquette.
• Ability to be proactive and a self-starter.
• Experience in the wood industry office management is a plus but not required.
• Ability to work independently while also collaborating effectively within a team environment.

Pay: $17.00 - $20.00 per hour

Benefits:

• Employee discount
• Flexible schedule

People with a criminal record are encouraged to apply

Work Location: In person