Office Assistant

Overview
We are seeking a dynamic and highly organized Office Assistant to join our team! In this vital role, you will be the first point of contact for visitors and callers, ensuring smooth daily operations within a busy office environment. Your proactive approach and exceptional organizational skills will help maintain an efficient workspace, support administrative functions, and enhance overall office productivity. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a positive and energetic workplace culture.

Duties

• Greet visitors and clients at the front desk with professionalism and warmth, providing excellent customer service.
• Manage multi-line phone systems, screen calls, take messages, and direct inquiries to appropriate team members.
• Handle data entry tasks using computer skills, including updating records in QuickBooks, Google Workspace, and Microsoft Office applications.
• Maintain organized filing systems—both physical and digital—ensuring easy retrieval of documents.
• Assist with calendar management and appointment scheduling for staff and executives.
• Perform clerical duties such as proofreading documents, preparing correspondence, and managing incoming/outgoing mail.
• Support office management tasks including supply inventory, basic bookkeeping, and coordinating maintenance requests.

Skills

• Proven experience in office administration or clerical roles with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools.
• Familiarity with QuickBooks for bookkeeping and financial recordkeeping.
• Excellent phone etiquette with experience managing multi-line phone systems in a professional setting.
• Bilingual abilities are highly valued to serve diverse client needs effectively.
• Strong typing skills combined with attention to detail for proofreading and data entry accuracy.
• Knowledge of office management practices, including filing systems, calendar management, and customer support techniques.
• Ability to prioritize tasks efficiently using time management skills in a fast-paced environment. Join us as an Office Assistant to be a key player in creating a welcoming atmosphere while ensuring the seamless operation of our office! Your enthusiasm for organization combined with your technical proficiency will make a meaningful impact every day.

Job Type: Full-time

Pay: $600.00 - $950.00 per week

Benefits:

• Flexible schedule
• Paid time off

Work Location: In person