Office Assistant

Job Overview
We are seeking a dynamic and highly organized Office Assistant to join our team! This vital role ensures the smooth and efficient operation of daily office activities, providing exceptional support across administrative, clerical, and customer service functions. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, ready to contribute to a positive office environment. This paid position offers an exciting opportunity to develop your office management skills while supporting a professional team dedicated to excellence.

Duties

• Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette
• Operate multi-line phone systems to handle inquiries, transfer calls, and provide information efficiently
• Maintain organized filing systems, including digital files using Google Workspace and Microsoft Office applications
• Perform data entry and bookkeeping tasks using QuickBooks and other accounting software
• Support calendar management and scheduling for team meetings, appointments, and personal assistants as needed
• Assist with document proofreading, editing, and preparing correspondence for accuracy and clarity
• Handle clerical duties such as photocopying, faxing, mailing, and maintaining office supplies inventory
• Provide exceptional customer support by addressing inquiries promptly and professionally in person or via phone or email

Skills

• Proven experience in office management or administrative roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
• Familiarity with QuickBooks for bookkeeping and financial record-keeping
• Excellent computer literacy including data entry, filing systems, and document proofreading
• Strong multi-tasking abilities with effective time management skills in a fast-paced environment
• Bilingual capabilities are highly desirable to serve diverse clients and team members effectively
• Experience as a dental or medical receptionist is a plus; familiarity with front desk procedures is essential
• Knowledge of office equipment operation such as multi-line phones, printers, scanners, and fax machines
• Demonstrated customer service expertise with professional phone etiquette and support skills
• Personal assistant experience or calendar management skills are beneficial for supporting executive needs

Join us in creating an energetic workplace where your organizational talents make a real impact! We value proactive individuals who thrive on delivering top-tier support while fostering a welcoming environment. This paid role is perfect for those eager to grow their career in office administration while contributing to our vibrant team.

Pay: $10.00 - $15.00 per hour

Work Location: In person