Office Assistant

Job Summary
We are seeking a dynamic and organized Office Assistant to join our team! In this vital role, you will be the friendly face and efficient coordinator that keeps our office running smoothly. Your energy, attention to detail, and proactive approach will support daily operations, enhance customer interactions, and contribute to a positive work environment. This paid position offers an exciting opportunity to develop your administrative skills while supporting a collaborative team.

Responsibilities

• Greet visitors and manage front desk duties with professionalism and warmth
• Answer multi-line phone systems promptly, directing calls accurately and courteously
• Handle data entry, filing, and document proofreading to ensure accuracy and organization
• Manage calendar appointments, schedule meetings, and coordinate office events
• Support bookkeeping tasks using QuickBooks or similar accounting software
• Assist with office management tasks such as supply ordering and maintaining office equipment
• Provide excellent customer service by responding to inquiries via phone, email, or in person
• Maintain organized records of correspondence, invoices, and other essential documents
• Support administrative projects including typing reports, preparing presentations, and supporting personal assistant duties if needed

Requirements

• Proven office experience with strong clerical skills and familiarity with office management procedures
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Excellent organizational skills with the ability to prioritize tasks effectively
• Strong computer literacy including data entry, proofreading, and document formatting skills
• Experience with multi-line phone systems and phone etiquette standards
• Bilingual abilities are a plus for serving diverse clients or team members
• Prior experience as a receptionist, medical or dental receptionist, or personal assistant is advantageous
• Knowledge of bookkeeping practices using QuickBooks or similar software is preferred
• Exceptional customer service skills with a friendly attitude and professional demeanor
• Ability to manage time efficiently in a fast-paced environment while maintaining accuracy

Join us as an Office Assistant to be an essential part of our vibrant team! Your dedication will help ensure our office operates seamlessly while providing outstanding support to colleagues and clients alike. We value energetic individuals eager to grow their administrative expertise in a supportive environment.

Pay: $20.00 - $30.00 per hour

Work Location: In person