Office Assistant, Accounting Experience Preferred

Job Overview
Collier Foundation Systems, Inc. (est. 1994), a precast concrete manufacturer of Superior Walls precast foundation systems in Pittsburgh, PA, is seeking a dynamic and organized Office Assistant to join our team! This energetic role is vital in ensuring the smooth operation of daily office functions, providing exceptional customer service, and supporting administrative tasks across various departments.

The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. The role is flexible and duties can be tailored for a full time or part time position.

Duties

• Assist front desk operations, greeting visitors and directing them appropriately with professional etiquette
• Operate multi-line phone systems efficiently, handling inquiries and routing calls promptly
• Perform data entry, filing, and maintain organized records using Microsoft Office and CRM program.
• Assist with scheduling, calendar management, and coordinating meetings for staff
• Support bookkeeping tasks using QuickBooks for accurate financial record-keeping
• Provide customer support by addressing inquiries, resolving issues, and ensuring a positive experience
• Handle clerical responsibilities such as proofreading documents, managing correspondence, and supporting office management activities

Experience

• Proven office experience or administrative background with a strong understanding of clerical procedures
• Familiarity with office management software including Microsoft Office Suite (Word, Excel, Outlook), QuickBooks, DocuSign and HubSpot.
• Experience in customer service roles with excellent phone etiquette and interpersonal skills
• Knowledge of multi-line phone systems and data entry best practices
• Bilingual proficiency in English and another language is highly desirable to enhance communication within our diverse community
• Prior experience as a receptionist, personal assistant, or medical/dental receptionist is advantageous
• Strong organizational skills with the ability to prioritize tasks efficiently and manage time effectively

Competitive Income

Full Time Benefits including Medical/Dental/Vision & 401k

Onsite Training

Long Term Career Opportunity

If you are interested in a great career opportunity apply online (www.collierfoundationsystems.com/careers) or via email (cfs@superiorwallspa.com)

Qualified candidates must successfully pass a drug and background check.

Collier foundation Systems, Inc. is an EEO Employer dedicated to a diverse, safe and drug free workplace. EOE/AA/M/F/D/V

Pay: $18.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Retirement plan
• Vision insurance

Ability to Commute:

• Heidelberg, PA 15106 (Required)

Work Location: In person