Office Assistant – Accounts

Job Title: Office Assistant – Accounts

Location:

K. R. Mangalam University, Gurugram

Job Summary:

The Office Assistant – Accounts will provide administrative and clerical support to the Accounts Department, ensuring smooth day-to-day operations related to financial records, data entry, documentation, and coordination. The role requires accuracy, attention to detail, and the ability to work efficiently with the finance team.

Key Responsibilities:

• Assist in maintaining and updating financial records, ledgers, and vouchers.

• Support in preparing invoices, receipts, and payment documentation.

• Perform data entry of accounting transactions in the system/software.

• Assist in processing reimbursements, vendor payments, and student fee records.

• Maintain proper filing (physical & digital) of financial documents for audit and compliance.

• Support in bank-related documentation, cheque preparation, and reconciliations.

• Coordinate with students, staff, and vendors for routine financial queries.

• Provide assistance in preparing reports required for audits, statutory compliance, and management.

• Monitor and track petty cash, advance settlements, and related documentation.

• Perform general office duties like drafting letters, maintaining records, and handling correspondence related to accounts.

Qualifications & Skills:

• Bachelor’s degree in Commerce/Finance/Accounting (B.Com or equivalent).

• Basic knowledge of accounting principles and financial procedures.

• Proficiency in MS Office (Excel, Word) and accounting software (Tally/ERP preferred).

• Strong numerical and analytical skills.

• Good communication and interpersonal abilities.

• Attention to detail, confidentiality, and accuracy in handling financial data.

Experience:

• 1–3 years of experience in accounts/finance office support, preferably in an educational institution or corporate setup.

• Fresh graduates with strong accounting knowledge and computer skills may also be considered.