Office Assistant / Accounts Payable / Accounts Receivable Specialist

Position Summary:
Paradise Fashion, Inc. is currently seeking a full-time experienced Office Assistant / Accounts Payable / Accounts Receivable Specialist. This position is responsible for supporting daily office operations while managing accounts payable and accounts receivable functions. The ideal candidate is detail-oriented, organized, and capable of handling multiple tasks in a fast-paced environment.

Key Responsibilities:

Office Administration:

• Provide general administrative and clerical support
• Answer and direct phone calls and emails professionally
• Maintain organized filing systems (physical and digital)
• Assist with data entry and document preparation
• Support management with special projects as needed

Accounts Payable:

• Process vendor invoices accurately and in a timely manner
• Match purchase orders, receipts, and invoices
• Prepare and process check runs and electronic payments
• Reconcile vendor statements and resolve discrepancies
• Maintain accurate AP records

Accounts Receivable:

• Generate and send customer invoices
• Post customer payments (checks, ACH, credit cards)
• Monitor aging reports and follow up on past-due accounts
• Reconcile AR accounts and resolve billing discrepancies
• Maintain accurate customer records

Qualifications:

• Minimum 2+ years of experience in accounts payable and accounts receivable
• Strong understanding of basic accounting principles
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Experience with accounting software (QuickBooks or similar preferred)
• Excellent organizational and time-management skills
• Strong attention to detail and accuracy
• Ability to maintain confidentiality
• Strong written and verbal communication skills

Education:

• High school diploma required
• Associate degree in Accounting, Business Administration, or related field preferred

Work Environment:

• Full-time, in-office position
• Monday through Friday

Compensation:

• Competitive pay based on experience
• Benefits package available

Job Type: Full-time

Pay: From $22.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience:

• AX System: 2 years (Preferred)
• QuickBooks: 2 years (Preferred)

Work Location: In person