Office Assistant and Receptionist for Moving Company

Job Summary
We are seeking a dynamic and organized Office Assistant and Receptionist to join our moving company team! This vital role combines front desk responsibilities with administrative support, ensuring smooth daily operations and excellent customer service. The ideal candidate will be energetic, detail-oriented, and possess strong organizational skills to handle a variety of clerical tasks. This paid position offers an exciting opportunity to be the welcoming face of our company while managing essential office functions that keep our moving services running seamlessly.

Duties

• Manage multi-line phone systems, answer inquiries, and direct calls efficiently using proper phone etiquette
• Schedule appointments, coordinate moving timelines, and manage calendar appointments for staff
• Handle data entry, maintain accurate records, and organize files.
• Perform basic bookkeeping tasks for invoicing, billing, and expense tracking
• Assist with office management duties such as filing, proofreading documents, and maintaining office supplies
• Provide exceptional customer support by addressing client questions promptly and professionally while ensuring positive experiences

Requirements

• Proven office experience or clerical background with strong organizational skills
• Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Excellent phone etiquette with the ability to manage multi-line phone systems effectively
• Bilingual abilities are MANDATORY to serve diverse clients better
• Strong typing skills along with attention to detail for proofreading and data entry tasks
• Ability to multitask efficiently in a fast-paced environment while maintaining professionalism
• Previous experience in customer service or personal assistant roles is advantageous

Join us in delivering outstanding moving experiences by providing top-tier administrative support! This role is perfect for someone eager to grow their office management skills within a lively, supportive team dedicated to excellence.

Pay: $15.00 - $25.00 per hour

Work Location: In person