Office Assistant / Bookkeeping Coordinator

Ascent Construction, LLC

We are seeking a reliable and detail-oriented Office Assistant to support the daily administrative and bookkeeping operations of a growing construction company. This role is ideal for someone who enjoys organization, financial tracking, and keeping office systems running smoothly.

The Office Assistant will assist with bookkeeping, accounts payable/receivable, payroll support, and general office administration while working closely with company leadership and project managers.

Key Responsibilities

Bookkeeping & Accounting

• Assist with day-to-day bookkeeping using QuickBooks Online
• Enter and code bills, invoices, and expenses
• Process accounts payable and accounts receivable
• Assist with weekly and monthly financial reconciliation
• Track job costs and organize project financial records
• Assist with preparation of financial reports for management and CPA

Administrative & Office Support

• Manage incoming invoices, documents, and vendor communications
• Maintain organized digital and physical filing systems
• Assist with preparing customer invoices and tracking payments
• Coordinate office supplies and administrative needs

Payroll & HR Support

• Assist with payroll processing and time tracking
• Maintain employee records and onboarding documentation
• Support new hire paperwork and benefits enrollment
• Track compliance documents for employees and subcontractors

Qualifications

• Experience with QuickBooks Online preferred
• Previous experience in bookkeeping, accounting, or office administration
• Strong organizational and time management skills
• High attention to detail and accuracy
• Ability to manage multiple tasks and deadlines
• Proficiency with Microsoft Office or Google Workspace
• Construction industry experience is a plus but not required

Position Details

• Full-time position OR Part-time option for the right candidate
• Monday–Friday daytime schedule
• Competitive pay based on experience
• Opportunity to grow with a locally owned construction company

Ideal Candidate

The ideal candidate is organized, dependable, and comfortable managing financial and administrative details in a fast-paced environment. This role plays an important part in keeping the company’s operations, bookkeeping, and compliance running smoothly.

FLEXIBILITY FOR THE RIGHT CANDIDATE! We encourage you to apply!
Pay is based on experience level. Part time OR Full time candidates encouraged to apply! Working in office will be required - with some remote work negotiable.

Pay: $17.00 - $20.00 per hour

Benefits:

• 401(k) matching
• Flexible schedule
• Health insurance

People with a criminal record are encouraged to apply

Ability to Commute:

• Lyndon, IL 61261 (Required)

Work Location: In person