Office Assistant – Fast-Paced, High-Standards Construction Office-ASAP

Office Assistant – Construction Office (In-Person)
Urgently looking to hire an admin assistant for a construction company in Highland Park.
Full-Time | Monday–Friday | 8:00 AM – 5:00 PM (1-hour lunch)
Starting at $22-25/hour depending on experience

We are seeking a highly organized, dependable Office Assistant for our fast-paced construction office in Highland Park. This is a full-time, in-person position (not remote).

Applicants must live within 20–30 minutes of Highland Park, IL.

This role requires accuracy, focus, and the ability to take direction without becoming defensive. We run a tight operation — precision matters. Even small errors can have significant financial repercussions.

Key Responsibilities
-Answer and manage incoming phone calls professionally
-Take accurate, detailed messages with correct spelling and correctly recorded phone numbers
-Schedule service calls and coordinate calendars
-Place product/material orders
-Check in product orders for clients and verify accuracy
-Draft and type emails via dictation
-Support daily office operations in a high-volume construction environment

What We’re Looking For:
-Someone who can take direction well and remain professional under pressure
-Thick skin and strong work ethic
-Extremely detail-oriented — accuracy is non-negotiable
-Able to work quickly without sacrificing precision
-Looking for a long-term position, not a temporary stop
-Team player — we are a close-knit group and take care of our own

Qualifications:
-Associates degree preferred
-Construction office experience strongly preferred
-Strong written and verbal communication skills*

Required Skills (Please Do Not Apply If You Do Not Have These):
-QuickBooks (preferably Desktop version)
-Microsoft Office (Outlook, Word, etc.)
-Phone Skills

Dogs are present in the office. Applicants must be comfortable working around dogs.

To Apply:
Please send a separate message explaining why we should consider you for this position and send your resume- cut it down to 1 page with only relevant info starting with the most recent and include the following:

1) Subject line must read exactly:
“Office Assistant – Highland Park”

2) In the body of the email, include:
-Your current city/town
-Your earliest possible start date

3) Please answer the following questions (brief but specific answers required):
-What version(s) of QuickBooks do you have experience with?
-What tasks did you personally handle within QuickBooks?

*IMPORTANT

Strong written communication skills are required.
Proper grammar, spelling, and punctuation are non-negotiable.

Applications that do not follow these instructions will not be considered.

Job Type: Full-time

Pay: $22.00 - $24.00 per hour

Benefits:

• Health insurance
• Paid time off
• Retirement plan

Application Question(s):

• Will you read the entire job post before applying?

Ability to Commute:

• Highland Park, IL 60035 (Required)

Work Location: In person