Office Assistant & Field Support

Overview
We are seeking a dynamic and organized Office Assistant & Field Support professional to join our team! This role is vital in ensuring smooth office operations while providing essential support for field activities. You will be the friendly face at the front desk, manage administrative tasks efficiently, and assist with on-site support to keep our projects running seamlessly. If you thrive in a fast-paced environment, excel at multitasking, and enjoy helping others, this opportunity is perfect for you! We value proactive, detail-oriented individuals eager to contribute to a collaborative team environment.

Duties

• Greet visitors and manage front desk responsibilities with professionalism and warmth
• Answer multi-line phone systems promptly, directing calls accurately and courteously
• Handle data entry, filing, and document proofreading to ensure accuracy and organization
• Support office management tasks including calendar scheduling, appointment setting, and correspondence
• Assist with bookkeeping using QuickBooks and maintain financial records accurately
• Coordinate field support activities by providing on-site assistance during projects or client visits
• Manage office supplies inventory and place orders as needed to maintain operational efficiency
• Support customer service efforts by responding to inquiries via phone or email with a positive attitude
• Utilize Microsoft Office Suite and Google Workspace tools for daily administrative functions
• Maintain confidentiality of sensitive information while providing exceptional customer support

Requirements

• Proven experience in an office environment with clerical or administrative responsibilities
• Strong computer literacy including proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace
• Excellent organizational skills with the ability to prioritize tasks effectively
• Experience with multi-line phone systems, phone etiquette, and front desk operations
• Familiarity with QuickBooks or bookkeeping experience is a plus
• Previous personal assistant or medical/dental receptionist experience is advantageous
• Strong typing skills and attention to detail for data entry and proofreading tasks
• Ability to manage time efficiently and handle multiple responsibilities simultaneously
• Customer service mindset with excellent communication skills both verbally and written
• Willingness to work in the field when needed
• Must have own transportation

Join us as an Office Assistant & Field Support team member where your energy, organizational talent, and dedication will make a real impact! We are committed to fostering a supportive environment that values your contributions while offering opportunities for growth. This paid position ensures you gain valuable experience supporting both office operations and field activities in a vibrant professional setting.

Pay: $17.00 - $18.00 per hour

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person