OFFICE ASSISTANT FOR ADMINISTRATIVE & PUPIL AUDITING

QUALIFICATIONS:

• Office experience, with school office experience preferred.
• Expert knowledge of computers and software applications, especially with Microsoft Office Suite and Google Apps.
• Attention to detail.
• Ability to conduct or support audits.
• Ability to handle confidential information.
• Strong verbal and written communication skills.
• Ability to work independently and as part of a team.
• Responsibility of employee to obtain and maintain all training(s), certificate(s), approval(s), etc. and provide documentation to the business office before expiration of said document(s).
• Must be able to lift up to 20 pounds.
• Required to have a physical presence at the designated job site each scheduled work day.
• Must have regular and reliable job attendance, performance and the physical ability to do the job.

PERFORMANCE RESPONSIBILITIES:

• Provide clerical support on a wide variety of topics and special projects, including those of a sensitive or confidential nature, to successful completion within the required timelines for the Office of the Superintendent.
• Prepare professional development and purchase card paperwork for approval by the Administrative Assistant to the Superintendent.
• Provide back up support for needs related to the ISD Board of Education and County School Board Association.
• Provide support in coordinating needs related to truancy and updating the county truancy guidelines.
• Gather and maintain knowledge of the requirements for state reporting, pupil accounting, and pupil auditing to assist in pupil auditing requirements.
• Participate in meetings, workshops, and seminars for the purpose of gathering information required to perform functions associated with pupil accounting and auditing.
• Assist and back up the SCECH Coordinator, as needed.
• Assist and back up other ISD Office Assistants, as needed.
• Perform other duties as assigned by St. Joseph County ISD Administration.
• Due to this being a new position, the responsibilities of this role will continue to evolve over time with an annual review to ensure alignments with organizational needs and priorities.

REPORTS TO: Administrative & Pupil Auditing Manager

PERFORMANCE APPRAISALS: Administrative & Pupil Auditing Manager

TERMS OF EMPLOYMENT: A 240-day position. Salary and conditions of employment are determined by the Board of Education.