Office Assistant for Landscape Construction Company

Job Summary
We are seeking a dynamic and organized Office Assistant to join our team! In this vital role, you will be the friendly face of our office, ensuring smooth daily operations and providing exceptional support to staff, clients, and visitors alike. Your proactive approach and excellent organizational skills will help create a welcoming environment while managing essential administrative tasks. This paid position offers an exciting opportunity to develop your office management skills and contribute to a positive workplace culture.

This position requires plant and landcaping experience. Must be knowledgeable in plant materials and landscape supplies. Knowledge in working with vendors and nurseries is suggested but not required.

Responsibilities

• Greet visitors, clients, and staff with professionalism and warmth at the front desk, ensuring a positive first impression.
• Manage multi-line phone systems, directing calls efficiently and courteously while maintaining excellent phone etiquette.
• Handle incoming correspondence, emails, and inquiries promptly, providing accurate information or routing messages appropriately.
• Maintain organized filing systems—both physical and digital—using tools like Google Workspace and Microsoft Office applications.
• Perform data entry tasks with precision, including updating records, managing calendars, and scheduling appointments or meetings.
• Support bookkeeping activities using QuickBooks or similar accounting software to assist with invoicing, billing, and expense tracking.
• Assist with office management duties such as ordering supplies, maintaining inventory, and ensuring the workspace remains tidy and functional.
• Provide clerical support including proofreading documents, preparing reports, and managing mail distribution.
• Coordinate calendar management for team members or executives to optimize time management and appointment scheduling.
• Offer customer support by addressing inquiries professionally via phone or email, ensuring excellent service standards are upheld.
• Support medical or dental receptionist duties if applicable, including patient check-in/out procedures and appointment confirmations.
• Contribute to a positive office environment by demonstrating excellent customer service skills and professional phone etiquette.

Qualifications

• Knowledge in plant materials, plant ordering, landscaping materials and supplies.
• Proven office experience with strong clerical skills in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools.
• Experience with QuickBooks or similar bookkeeping software is highly desirable.
• Excellent organizational skills with keen attention to detail; ability to multitask effectively.
• Strong computer literacy including typing speed and accuracy; familiarity with data entry tasks.
• Exceptional communication skills; bilingual abilities are a plus for serving diverse clients or teams.
• Experience managing multi-line phone systems and providing outstanding customer service.
• Knowledge of office management procedures including filing systems, calendar management, and supply ordering.
• Demonstrated ability to handle confidential information discreetly while maintaining professionalism.
• Strong time management skills with the ability to prioritize tasks efficiently in a busy environment. Join us as an Office Assistant where your enthusiasm for organization and service will make a meaningful difference every day! This role offers valuable experience in office operations while supporting a vibrant team dedicated to excellence in service delivery.

Job Type: Full-time

Pay: $18.00 - $25.00 per hour

Work Location: In person