Office Assistant needed

Overview
We are seeking a dynamic and highly organized Office Assistant. This position consist of office operations, enhance workflow efficiency, and ensure a welcoming environment for staff and visitors alike. The ideal candidate would be experienced with quickbooks and construction knowledge. Duties include self motivation, detail-oriented, and possess excellent communication skills, ready to handle a variety of administrative tasks with enthusiasm and professionalism. This paid position provides a chance to develop your office management skills while contributing to a positive and productive workplace atmosphere.

Responsibilities

• Greet visitors and manage front desk duties with friendly professionalism, ensuring a positive first impression.
• Answer inquiries, and direct calls efficiently using proper phone etiquette.
• Maintain organized filing systems, both physical and digital, including data entry and document proofreading.
• Support bookkeeping activities by utilizing QuickBooks for invoicing, expense tracking, and financial record keeping.
• Assist with office management tasks such as supply inventory, equipment maintenance, and general clerical support.
• Provide excellent customer support by responding promptly to inquiries and assisting clients or visitors as needed.
• Handle administrative duties like copying, scanning, mailing, and organizing files to ensure smooth daily operations.

Qualifications

• Proven office experience with strong clerical and administrative skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Familiarity with QuickBooks or similar bookkeeping software is preferred.
• Excellent organizational skills with the ability to prioritize tasks effectively.
• Strong typing skills along with attention to detail for proofreading and data entry tasks.
• Bilingual abilities are a plus to assist diverse client needs.
• Office management is highly desirable.
• Demonstrated professionalism in phone etiquette and customer service interactions.
• Computer literacy across various platforms combined with effective time management skills. Join us as an Office Assistant where your energy meets opportunity! Bring your organizational talent, communication prowess, and enthusiasm to support our vibrant team every day—making a real difference in our workplace environment!

Pay: $16.00 - $18.00 per hour

Benefits:

• 401(k)

Work Location: In person