Office Assistant Part-Time (Construction Administration / Project Accounting)

Overview
Citidev is a residential general contractor based in San Francisco. We are a collaborative small team that is both professional and supportive. Our team values respect, reliability, and a positive environment where people work well together and support one another’s success, while maintaining high standards for performance and attention to detail. As a small company, every team member plays a meaningful role. We value individuals who take ownership of their work, stay organized, and contribute to a team-oriented environment where professionalism and approachability go hand in hand.

Position Summary

The Office Assistant supports the Office Manager in daily administrative operations with a strong emphasis on construction administration and project accounting. This is a part-time, in-office position (approximately 20 hours per week). There may be an opportunity for additional hours or full-time status in the future based on business needs and performance; however, such changes are not guaranteed.

Key Responsibilities

- Process and code vendor invoices to job cost codes with a high level of accuracy
- Maintain job cost records and project files across multiple active construction projects
- Perform accounts payable support including invoice review, matching, and data entry
- Assist with timesheet job coding and tracking labor to projects
- Maintain organized electronic and physical project records (contracts, invoices, change orders, COIs, etc.)
- Coordinate subcontractor and vendor documentation (W-9s, insurance, invoices)
- Perform accurate, high-volume data entry with strong attention to detail
- Maintain strict confidentiality of financial and company information

Required Qualifications

- 3+ years of experience in office administration, project accounting, or similar role
- Experience with accounts payable processing and job cost coding
- Intermediate to advanced proficiency in Microsoft Excel (data tracking, sorting, basic formulas)
- Strong proficiency in Microsoft Outlook and Word
- Ability to manage multiple projects and job-related tasks simultaneously
- Demonstrated experience handling financial or job cost data with a high level of accuracy

Preferred Qualifications

- Experience with Sage 100 Contractor or similar construction accounting software
- Experience working for a general contractor or subcontractor
- Familiarity with construction project documentation (subcontracts, COIs, change orders, lien waivers)

Education & Experience

- 3–5 years of experience in office administration, project accounting, or related field required
- Experience with accounts payable, job costing, or financial data entry required
- Associate’s degree or coursework in accounting, business, or related field preferred

Work Schedule

- Approximately 20 hours per week
- Weekday daytime hours (schedule to be determined)
- In-office position based in San Francisco

Compensation

- $35.00 – $50.00 per hour, depending on experience

Benefits

- 401(k) plan with employer match, subject to plan terms and eligibility requirements
- Paid sick leave in accordance with the San Francisco Paid Sick Leave Ordinance

Employment Classification

This is a non-exempt, hourly position eligible for overtime in accordance with California law. Employees are provided meal and rest breaks in compliance with applicable California regulations.

Equal Employment Opportunity

Citidev provides equal employment opportunities to all employees and applicants in accordance with federal, state, and local law.

Fair Chance Ordinance

Qualified applicants with arrest or conviction records will be considered in accordance with the San Francisco Fair Chance Ordinance.

To learn more about us and see what type of work we do, please visit our website: www.citidev.com.

To Apply: Please submit cover letter and resume through indeed reply. NO Walk-In applications accepted.

Pay: $35.00 - $50.00 per hour

Work Location: In person