Office Assistant / Project Assistant

Office Assistant / Project Assistant (In-Office)

Doran Taylor Interior Design

Please read the full job description before applying.

About Us

Doran Taylor Inc. is a high-end interior design firm with over 35 years of experience. We are a small, dedicated team of 10–15 professionals committed to delivering exceptional service and results for our clients.

Position Overview

We are seeking a highly organized and proactive Office Assistant / Project Assistant to support the logistical and administrative side of our design projects.

This role is not a design position and is not a pathway to a designer role. Instead, it focuses on project coordination, client communication, and office operations.

This is a full-time, in-office position. Remote work is not available.

Key Responsibilities

Project Coordination & Logistics

• Manage project logistics from initial stages through installation
• Prepare detailed client quotations, including pricing custom furniture, lighting, bedding, window treatments, etc
• Obtain and coordinate quotes from vendors
• Place, track, and manage client orders; resolve issues and file claims as needed
• Maintain consistent follow-up with vendors and clients, documenting all updates
• Coordinate closely with Designers, the Office Manager, and Warehouse staff
• Assist with and help oversee project installations

Client Relations

• Serve as a primary point of contact for clients throughout projects
• Provide a high level of customer service through daily communication
• Manage client accounts and maintain strong relationships

Administrative & Office Support

• Perform general office duties including:
• Answering a multi-line phone system
• Scheduling appointments
• Filing and organizing documents
• Sorting and distributing mail
• Maintain and update client materials:
• Milanote boards, Notion boards, Google Drive files
• Physical client binders (cut sheets, spec sheets, product images)
• Prepare the sample room for client and vendor meetings
• Make appointment reminder calls

Inventory & Operations

• Oversee showroom and warehouse inventory, including furniture, lighting, accessories, and consigned artwork
• Maintain organization, labeling, and accessibility of all inventory
• Lead biannual inventory counts
• Build and maintain relationships with local artists
• Order and restock office and warehouse supplies, including snacks and beverages

Team Contribution

• Adapt to changing priorities in a small business environment
• Take initiative and ownership of tasks and projects
• Support team members as needed
• Perform additional duties as assigned

Qualifications

• Minimum of 3 years of experience in office administration and/or project coordination
• Strong organizational skills with the ability to multitask in a fast-paced environment
• Excellent written and verbal communication skills
• Detail-oriented with strong problem-solving abilities
• Ability to manage multiple client projects simultaneously
• Proactive, self-motivated, and dependable
• Professional, accountable, and team-oriented mindset
• Comfortable working independently and collaboratively
• Proficiency in Microsoft Office
• Familiarity with Notion and Milanote is a plus
• Demonstrates emotional intelligence and professionalism

Work Environment Expectations

• In-office, desk-based role with frequent client and vendor communication
• Requires consistent, reliable attendance
• Must be comfortable working closely within a small team

How to Apply

Qualified candidates should submit:

• Resume
• Cover letter
• References

Please use your cover letter to explain your interest in this position.

Kindly do not call or visit the office regarding this position.

Pay: $19.00 - $21.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Work Location: In person