Office Assistant (Punjabi)

Overview
We are seeking a dynamic and highly organized Office Assistant to join our team! This vital role ensures the smooth operation of daily office activities, providing exceptional support across administrative functions. As an Office Assistant, you will be the first point of contact for visitors and callers, manage essential clerical tasks, and assist with office management duties. Your energetic approach and attention to detail will help foster an efficient, welcoming environment that keeps our operations running seamlessly. This paid position offers an exciting opportunity to develop your administrative skills in a professional setting.

Responsibilities

• Key Responsibilities: Executive & CEO Support
• Manage CEO calendar, priorities, and daily workflow

Cross-Team Coordination

• Act as a communication bridge between HR, Training, and Management teams
• Follow up on tasks assigned to departments and ensure execution
• Track progress of ongoing company initiatives

Operations Management

• Monitor daily performance reports from teams
• Ensure deadlines and SOPs are followed across departments
• Maintain internal dashboards and reporting systems

Communication & Documentation

• Handle internal communication and task delegation updates
• Maintain organized records, reports, and meeting notes
• Ensure clarity in instructions from leadership to teams
• Organize meetings, leadership calls, and strategic sessions
• Prepare daily briefings and action summaries for the CEO

Skills

• Confident, professional, and self-motivated personality
• Ability to work well in a team
• Advanced computer knowledge, CRM, and Sales Software
• Flexibility to work in a dynamic environment, as per business requirements
• Good communication skills in English and Punjabi
• Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry skills
• Excellent organizational skills with the ability to multitask effectively and prioritize responsibilities
• Bilingual abilities are a plus to assist diverse clients and team members
• Knowledge of multi-line phone systems, phone etiquette, and front desk operations
• Experience with bookkeeping software such as QuickBooks is highly desirable
• Exceptional proofreading skills and attention to detail in all written communication
• Previous experience as a medical or dental receptionist or personal assistant is advantageous
• Strong time management skills to handle multiple tasks efficiently while maintaining accuracy

Join us as an Office Assistant where your proactive attitude and dedication will contribute significantly to our vibrant work environment. Candidates must read the full job description carefully and ensure they meet all the requirements to be considered for this position.

We follow a professional 3-stage interview process: Screening, Technical Round, and HR Round.

Each stage may take 2–3 days based on evaluation and candidate performance. Timelines will not be extended for individual requests.

Only candidates who successfully clear all rounds will be considered for final selection and must be ready to join immediately.

Pay: $17.50 - $27.83 per hour

Benefits:

• Employee assistance program
• Employee discount
• Flexible schedule
• Professional development assistance
• Referral program

Work Location: In person