Office Assistant/Bookkeeper

Magic Carpet Flooring is seeking a reliable and detail-oriented Office Assistant / Bookkeeper to support our day-to-day office operations and financial tracking. This role is essential to keeping our business organized, responsive, and running efficiently.

We are a locally trusted flooring company serving the Bay City area, and we’re looking for someone who takes pride in accuracy, communication, and staying on top of tasks.

Experience in a startup or fast-growing small business preferred. This position requires someone who can work independently, adapt quickly, and help build systems and processes as we grow.

Key Responsibilities:

Office Administration:

• Answer phones and assist customers with scheduling and general inquiries
• Manage emails and coordinate communication with customers and team members
• Maintain organized records of jobs, invoices, and customer information
• Assist with job scheduling and calendar coordination

Bookkeeping & Financial Tasks:

• Enter and track invoices, payments, and expenses
• Manage accounts receivable and follow up on outstanding balances
• Reconcile bank statements and maintain accurate financial records
• Assist with payroll coordination and reporting
• Work with ownership/accountant to ensure clean and up-to-date books

Qualifications:

• Previous experience in office administration and/or bookkeeping preferred
• Familiarity with QuickBooks (or similar accounting software) is a strong plus
• Strong organizational skills and attention to detail
• Comfortable with Microsoft Office (Excel, Word, Outlook)
• Ability to multitask and prioritize in a fast-paced environment
• Strong communication and customer service skills

What We’re Looking For:

• Someone dependable and self-motivated
• A problem-solver who takes initiative
• Positive attitude and team-oriented mindset
• Ability to keep things organized without constant oversight

Compensation & Schedule:

• Pay based on experience
• Full-time or part-time position available
• Monday–Friday schedule (hours can be discussed)

Work Location: In person

Pay: $18.00 - $22.00 per hour

Application Question(s):

• Do you have experience in office administration, bookkeeping, or a combination of both?
• Have you worked with QuickBooks or any other accounting software?
• Are you comfortable managing accounts receivable, including following up with customers on outstanding balances?
• How would you rate your proficiency with Microsoft Excel and Google Sheets?

Work Location: In person