Office Assistant/Receptionist

Office Assistant Receptionist Job Summary

Our organization is looking for an organized, outgoing Office Assistant Receptionist. In this position, you will assist with a variety of clerical and administrative duties. These tasks include greeting clients, answering phones, taking messages, managing email and mail correspondence, and calendaring. You may also assist with invoicing, updating client files, and ordering office supplies. Since you will be the first person clients see as they walk through our door, we are looking for an individual who can maintain a professional appearance at all times.

To be successful in this role, you will need excellent written and verbal communication skills, as well as competency in Microsoft Office applications such as Word and Excel. Prior experience as an Assistant receptionist is also helpful.

Office Assistant Receptionist Duties and Responsibilities

• Greet clients and visitors
• Answer phones and take messages
• Helping maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs.
• Answering phones in a professional manner, and routing calls as necessary.
• Answering, forwarding, and screening phone calls.
• Sorting and distributing mail.
• Respond to emails
• Manage mail correspondence
• Help maintain office calendar
• Assist with invoicing
• Perform data entry and filing tasks
• Manage inventory of office supplies
• Perform other clerical tasks as needed
• Assisting with a variety of administrative tasks including copying, faxing, taking notes, and making travel plans.
• Preparing meeting and training rooms.
• Assisting colleagues with administrative tasks.
• Performing ad-hoc administrative duties.

Office Assistant Receptionist Requirements and Qualifications

• Fluent in English, French and Arabic
• Calm and professional appearance
• Consistent, professional dress, and manner.
• Excellent written and verbal communication skills.
• Associate degree or bachelor's degree
• Prior experience as a receptionist or in a related field.
• Administrative or clerical experience
• Competency in Microsoft applications including Word, Excel, PowerPoint and Outlook.
• Computer proficiency
• Organizational and time management skills
• Basic math skills
• Good time management skills.
• Experience with administrative and clerical procedures.

Able to contribute positively as part of a team, helping out with various tasks as required.

Job Type: Full-time

Pay: AED5,000.00 - AED7,000.00 per month

Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Language:

• english (Required)
• arabic (Required)
• french (Preferred)