Office Assistant/Receptionist

Overview
We are seeking a dynamic and detail-oriented Office Assistant/Receptionist to join our team! This vital role ensures the smooth operation of daily office activities, providing exceptional customer service and administrative support. The ideal candidate will be energetic, organized, and possess excellent communication skills, ready to create a welcoming environment for visitors and support the team with a variety of clerical tasks. This paid position offers an exciting opportunity to develop your office management skills while contributing to a professional and friendly workplace atmosphere.

Duties

Should have knowledge of construction related lanaguage and construction terms

• Greet visitors warmly and professionally, managing front desk operations with enthusiasm and efficiency
• Answer multi-line phone systems promptly, directing calls accurately and courteously
• Manage appointment scheduling and calendar coordination using Microsoft Office and Google Workspace tools
• Perform data entry, filing, and document proofreading to ensure accuracy and organization
• Support office management tasks such as inventory tracking, supply ordering, and record keeping
• Assist with bookkeeping activities using QuickBooks or similar accounting software when needed
• Provide customer support by responding to inquiries via phone or email, maintaining excellent phone etiquette
• Maintain a clean, organized reception area and ensure all office supplies are stocked and accessible

Qualifications

• Proven experience in office administration, clerical work, or reception duties in a fast-paced environment and familiar with the construction industry
• Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry skills
• Excellent organizational skills with the ability to multitask efficiently and prioritize tasks effectively
• Experience with multi-line phone systems, front desk operations, and customer service is preferred
• Knowledge of QuickBooks or bookkeeping experience is a plus
• Strong phone etiquette, proofreading skills, and attention to detail are essential for success in this role
• Personal assistant or medical/dental receptionist experience is beneficial but not required

Join us in creating a professional yet welcoming environment where your organizational talents can shine! This paid position offers valuable experience supporting office operations while fostering your career growth in administrative roles.

Pay: $12.00 - $16.00 per hour

Work Location: In person