Office Assistant/Receptionist

We’re an established stone & tile company serving contractors, designers, and private clients, and we’re looking for an experienced showroom and operations professional to join our team.

This role is ideal for someone who enjoys taking ownership of their work, managing projects independently, and being a trusted point of contact for clients and partners.

What You’ll Do

• Work directly with contractors, designers, and end clients
• Handle incoming calls, prepare quotes, process orders, and manage follow-ups
• Source materials and coordinate with suppliers
• Manage invoicing, purchase orders, and day-to-day workflow
• Support showroom and office operations with accuracy and professionalism

What We’re Looking For

• 3+ years of proven experience in stone & tile (sales, showroom, or operations)
• Strong communication skills and confidence working with industry professionals
• Ability to manage tasks independently and stay organized in a fast-paced environment
• Solid working knowledge of QuickBooks and Microsoft Office
• Detail-oriented, reliable, and accountable

This is a senior-level role for someone with hands-on industry experience who’s ready to contribute from day one.

Job Overview
We are seeking a dynamic and highly organized Office Assistant! This energetic role is vital in ensuring the smooth operation of daily office activities, providing exceptional customer service, and supporting administrative functions. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. As an Office Assistant, you will be the first point of contact for visitors and clients, manage office supplies, and assist with a variety of clerical tasks to keep our workplace efficient and welcoming. This paid position offers an exciting opportunity to develop your office management skills while contributing to a positive work environment.

Duties

• Greet visitors and clients at the front desk with professionalism and warmth, managing multi-line phone systems and providing excellent customer support
• Handle incoming calls using proper phone etiquette, direct calls appropriately, and take detailed messages when necessary
• Manage calendar appointments, schedule meetings, and coordinate conference room bookings using Microsoft Office and Google Workspace tools
• Perform data entry, maintain filing systems, and ensure accurate record-keeping for all administrative documents
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to support financial record management
• Support office management by ordering supplies, organizing files, proofreading documents, and maintaining office cleanliness
• Provide clerical support including typing correspondence, proofreading materials, and supporting personal assistants or medical/dental reception duties as needed

Experience

• Proven experience in an office environment or administrative role demonstrating strong organizational skills and multitasking ability
• Familiarity with multi-line phone systems, front desk operations, and customer service best practices
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and basic computer literacy
• Previous experience with bookkeeping software such as QuickBooks is highly desirable
• Bilingual abilities are a plus to effectively communicate with diverse clients and team members
• Strong typing skills with attention to detail for proofreading and data entry tasks
• Experience in medical or dental receptionist roles or personal assistant positions is advantageous but not required

Join us as an Office Assistant and become an integral part of a vibrant team dedicated to excellence! We value proactive individuals who thrive in fast-paced environments and are eager to support our office’s success through exceptional organizational skills and friendly customer interactions. This paid role offers valuable experience in office management while fostering professional growth in a supportive setting.

Job Type: Full-time

Pay: From $25.00 per hour

Ability to Commute:

• Inwood, NY 11096 (Required)

Work Location: In person