Office Assistant/Receptionist

Job Summary
We are seeking a dynamic and organized Office Assistant/Receptionist to join our team! This vital role ensures the smooth operation of daily office activities, providing exceptional customer service and administrative support. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills to create a welcoming environment for visitors and clients alike. Your proactive approach will help maintain an efficient office atmosphere, supporting various departments and contributing to our overall success.

Responsibilities

• Greet visitors and clients warmly, ensuring a positive first impression of the office environment
• Manage multi-line phone systems, directing calls professionally and efficiently using proper phone etiquette
• Handle front desk duties including scheduling appointments, maintaining calendars, and managing incoming correspondence
• Perform data entry, filing, and document proofreading to ensure accuracy and organization of records
• Utilize computer skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace for daily tasks
• Support office management by coordinating supplies, maintaining cleanliness, and organizing files and documents
• Provide customer support through courteous communication, addressing inquiries promptly and effectively
• Assist with bookkeeping tasks using QuickBooks or similar software as needed for basic financial record keeping

Requirements

• Bilingual/ Spanish communication capabilities.
• Proven office experience or clerical experience demonstrating strong organizational skills
• Excellent computer literacy with proficiency in Microsoft Office, Google Workspace, and data entry tools
• Strong communication skills with professional phone etiquette; bilingual abilities are a plus
• Ability to manage multiple tasks efficiently while maintaining attention to detail
• Experience with multi-line phone systems and front desk operations preferred
• Knowledge of office management procedures including filing, proofreading, and calendar management
• Personal assistant or medical/dental receptionist experience is advantageous but not required
• Demonstrated time management skills to prioritize tasks effectively in a fast-paced environment

Join us in this engaging role where your organizational talents and customer service excellence will shine! We value energetic professionals eager to contribute to a vibrant office atmosphere while supporting our team’s success. This paid position offers an opportunity to develop your administrative skills in a supportive environment dedicated to growth.

Pay: $15.00 per hour

Work Location: In person