Office Assstant/Payroll

This fulltime position reports to the Office Manager and is responsible for assisting the Office Manager in all duties as assigned or needed and all payroll responsibilities.

The employee will meet all qualifications and behavior standards as set by the Laredo Catholic School Office for staff and as stated in the Salesian Educator Profile for staff and as stated in the Salesian Educator Profile. It is primarily the witness and the behavior of all employees that give the distinctive character to Catholic schools.

The Office Assistant must be knowledgeable and qualified in the content and scope of their work. It is the chief desire of the Church that employees of Catholic institutions consider their lived-faith and their Christian life-style just as important as their professional credentials.

In accordance with certification requirements and the performance expectations of the Catholic School Office, the School Office Assistant of Mary Help of Christian School shall meet the following employment criteria:

· Be diligent in learning the Salesian Educational Philosophy and dedicated in its implementation and application

· Maintain a high level of confidentiality

· Cultivate attitudes and skills of one’s self, students and fellow employees for life-long learning

· Coordinate attendance

· Work closely with the Office Manager

· Assist with data entry, including invoices and financial records

· Organize office files, documentation, and supplies

· Provide general support to the Office Manager and staff as needed

· Communicate with vendors or employees regarding payroll and administrative matters. Process payroll on a regular schedule (biweekly and monthly) ensuring all employees are paid accurately and on time

· Review, verify and enter employee timesheets, attendance records, and leave requests (sick, vacation, personal days)

· Calculate wages, overtime, bonuses, and any applicable deductions (benefits, 401K retirement, garnishments, etc.)

· Maintain and update employee payroll records, including new hires, terminations, pay rate changes, and direct deposit information

· Ensure compliance and federal, state, and local payroll laws and regulations

· Prepare and distribute payroll reports to administration or finance office as needed

· Coordinate with Human Resources and the Office Manager regarding employee status changes and payroll adjustments

· Assist with Tax-related documentation such as W-2s and other payroll filings

· Reconcile payroll discrepancies and resolve employee inquiries in a timely and professional manner

· Maintain confidentiality of all payroll and employee information

· Support audits by providing payroll documentation and reports with requested

· Ensure proper recordkeeping and filing of payroll documents for compliance and auditing purposes

· Official Transcripts (if applicable)

· Resume (required)

· Two (2) references forms from current or previous supervisors

· Strong organizational, communication and interpersonal skills

· Ability to communicate effectively in verbal and written form

· Ability to maintain emotional control under stress

· Driver’s License

· Social Security

· Tuberculosis Exam

· Background Clearance

· Medical, Dental, Vision & Life Insurance

· Retirement plans (401(k))

· Paid Time Off (10 PTO)

· Paid Holidays, including:

o 1 week for Thanksgiving

o 2 weeks for Christmas

o 1 week for Spring Break

o 2 weeks for Summer Break

Pay: From $25,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person