Office & Business Operations Manager

🚀 About ESSURA

At ESSUR A, we are a specialist consultancy delivering independent advice in physical security and advanced technolog y across complex, high-profile environments

.We work on landmark projects including

• :Multi-use development
• sData centre
• sStadiums and major venue
• sTransport infrastructur

eWith offices in Dubai and London and 20+ years of expertis e, we’re entering an exciting growth phase with ambitious expansion plans for 2026 and beyond.

🎯 The Opportunity

We are seeking a highly organised and proactive Senior Office & Business Operations Coordinat or to play a central role in supporting our Dubai office.

This is a varied, hands-on positi on combining:

Business operations and administration

• Support to senior management
• Bid and business development support
• Quality and compliance (ISO systems)
• Document production and project support

This is a senior coordination role suited to experienced office coordinators, executive assistants, or business support professiona ls looking to broaden their scope within a dynamic consultancy environment.

🧩 Key Responsibilities🔧

• Business Operations, Administration & Senior Support
• Provide administrative and operational support to the Dubai office and senior management
• Coordinate internal meetings, communications, and team updates
• Support commercial administration (timesheets, POs, invoicing)

📊 Integrated Management System (IMS)

• Support the administration and continuous improvement of the Integrated Management System (ISO 9001, ISO 45001)
• Maintain document control, registers, and compliance records
• Coordinate internal and external audits and track follow-up actions
• Support training tracking and compliance requirements

📈 Bids & Business Development Support

• Coordinate the preparation of bids, proposals, and prequalification submissions
• Manage timelines, inputs, and document control
• Maintain CVs, case studies, and bid materials
• Support CRM and pipeline updates and reporting
• Assist senior leadership with presentations and bid governance activities

🎨 Document Production & Presentation

• Produce high-quali ty, client-ready documents and submissions
• Own formatting and presentation standards us ing Adobe InDesign and Microsoft Office
• Maintain and improve templates and branding consistency

✅ What We’re Looking For Essential

• Currently based in th e UAE and able to work full-time from the Dubai office
• Experienc e in business support, office coordination, executive support, or administration roles
• Experience suppor ting senior stakeholders or leadership teams
• Familiarity with management systems / ISO stan dards (9001 / 45001 preferred)
• Strong document production ski lls (Microsoft Office + Adobe InDesign)
• Excellent written English and strong attention to detail
• Highly organised, proactive, and able to manage multiple priorities

Desirable

• Experienc e in consultancy, engineering, construction, or professional ser
• vicesExperience supporting bids, proposals, or business development activ
• itiesExposure to audits, compliance, or certification proc
• essesKnowledge of SharePoint or CRM systems

🌟 Why Join ESSURA?

• Work within a growing international consultancy on high-profile projects
• Gain exposure across operations, business development, and compliance
• Play a central role supporting senior leadership
• Be part of a collaborative and professional team environment
• Opportunity to grow into broader operational or business support

roles

⚙️ Working Arrangement

• Full-time, office-based role
• Dubai Media City
• 5 days per week in theoffice
• Includes approxi mately 20% involvement in project-related work