Office Coordinator

About This Opportunity
At Cascade Energy, the Office Coordinator is the connective tissue of our Portland headquarters and across the organization — a role that’s launched some of our most impactful team members into careers they didn’t expect. If you’re someone who runs toward problems, embraces new tools (yes, including AI), and takes pride in making everything around you run a little smoother, we want to hear from you.
Future-Focused AI-Ready Culture
At Cascade Energy, we’re actively shaping how AI gets deployed in the real world, in our tools, our client engagements, and our daily work. Our approach has always been relationship-driven and expertise-led, and IA is how we multiply the impact of both.
Successful Cascadians are curious and resilient. They embrace change, seek smarter ways to create impact, and take ownership of their own growth. We embed AI into our work in ways that are responsible and human-centered, and we actively develop our people to deploy it creatively and confidently.
We believe the future belongs to organizations that pair emerging technology with genuine human expertise. That future is being built here. . . .come be a part of it!
What You Will Be Doing

• Front office & visitor experience: Serve as the primary point of contact for visitors and callers, delivering a professional, welcoming front desk experience and managing phone screening and messaging.
• Office operations & facilities coordination: Coordinate mail, shipping, deliveries, parking, building access, security procedures, and facilities services, including maintenance and repairs for the Portland office.
• Office environment & vendor management: Oversee daily operations of the Portland office and shared spaces, including supplies, ordering, vendor relationships, kitchens, and conference rooms.
• Leadership & supervision: Lead the Office Coordinator group across locations, support operational and safety alignment, coordinate quarterly meetings, and supervise high school interns through training and feedback.
• Administrative systems & cross functional support: Maintain and improve digital tools and resources (SharePoint, communication channels, ticketing systems, business workflows) and provide administrative support to HR, Travel/Events, and HelpDesk.
• Events, safety & sustainability: Coordinate internal meetings and events (calendars, rooms, catering, remote locations), document Safety Committee actions, and support Green Team operations.

This is a full-time, non-exempt (hourly) position located in Portland, Oregon. The responsibilities of this position will require being in the office 4 days per week. Minimal travel is anticipated for this role.
Qualifications
We value demonstrated capability over credentials. If you don’t check every box but you’re confident you have the raw potential and the right mindset, we want to hear from you.

Applicants for this role are required to have:

• High school diploma (required); Associate or Bachelor’s degree preferred, or demonstrated equivalent work experience
• At least four years of experience in a service-oriented or operations-facing role in a professional environment — one where you were juggling competing priorities, supporting people at different levels, and owning outcomes, not just tasks
• Demonstrates proactive and independent work habits while actively contributing to team goals
• Experience working effectively across all levels of an organization, from interns to senior leadership
• Demonstrated ability to handle multiple projects simultaneously, organizing diverse timelines and responding effectively to shifting urgency levels
• AI tool experience (preferred) some hands-on familiarity with AI tools in a work or personal context; curiosity and openness matter more than expertise

Compensation & Benefits
The full salary range for this full-time non-exempt role in Portland, Oregon is $59,115 - $73,920 - $88,725. Cascade is committed to transparency and equity, and offers are thoughtfully determined based on factors such as location, experience, qualifications, and internal equity to ensure fairness, consistency, and integrity in every decision.
We offer competitive pay and a comprehensive benefits package supporting your wellbeing and financial security, including health, dental, and vision coverage; FSA and HSA options with employer contributions; life and disability insurance; paid parental leave; and a 401(k) with a guaranteed 3% employer contribution. Additional rewards include an ESOP, annual performance bonuses, paid vacation and sick time, a flexible holiday policy, and a $500 contribution to an HSA, FSA, or Lifestyle Spending Account.

Application Process
We would appreciate a current resume with your application. We would also appreciate a letter of interest describing why our team or the position resonates with you, and how your experience makes you a great choice for the role.

• Please, no phone calls.
• Please, no outside recruiters or agencies.
• Cascade Energy is not able to provide sponsorship for work authorization in the U.S., which includes OPT.

Click here to join our Talent Community -- it’s the best way to keep up with and learn more about Cascade Energy! In occasional mailings, we’ll brief you on our industrial decarbonization efforts and share more about our company culture and what makes Cascade a great place to join and to grow.
About Us
Cascade Energy is a leading provider of energy efficiency, energy management, decarbonization, and sustainability solutions for the industrial, commercial, and public sectors across North America. We have a 30-year history of delivering high-value services through electric and gas utility-offered programs and directly to industrial and commercial enterprises.
Our reputation for stellar, high-quality work has expanded our reach throughout North America to serve clients ranging in size from small to Fortune 500 companies in their pursuit of wide-ranging decarbonization and energy savings objectives. Cascade Energy has 14 offices throughout the US and employees in 30 states.
Why Work at Cascade?
As a 100% Employee-Owned Company (ESOP), Cascadians foster and value a culture of equals, initiative, and ownership. Our teams reflect our core company values: Do the Right Thing; Put Others First; Seek Shared Success; Learn Constantly; and Be Industrious. Our customers are vitally important to us, and we pride ourselves on stellar customer service. Our team members are a dedicated and diverse group of ambassadors, representing Cascade Energy, striving to embody our values, ensure we are responsive, and consistently delighting our customers.
In alignment with our values and doing better, Cascade Energy celebrates and values diversity as vital for increased creativity and innovation and faster problem solving, and we are committed to providing an environment of mutual respect, free of discrimination and harassment. Learn more about what we do to create a welcoming environment at Cascade by visiting Culture and Belonging | Cascade Energy.
Cascade promotes a healthy work-life balance and appreciates employee contribution in all areas. We walk the talk about our commitment to learning constantly, with a focus on the ongoing development of every team member. Cascade is a strong supporter of flexible working arrangements, and offers role-dependent options for remote, hybrid, and in-office work.
AI Usage During our Recruitment Process
We value doing the right thing and authenticity in our hiring process. All application materials, including resumes, cover letters, and assessments, must reflect your own original work. The use of AI tools including Gemini, Claude, Copilot, ChatGPT, other large language models or generative AI, Grammarly, and resume builders to assist is acceptable only when your personal experiences, voice, and descriptions of your knowledge, skills, abilities, and other qualifications are accurately and meaningfully represented. Submission of work that is not your own or the use of AI impersonation or deepfake simulators during screening calls and videos will disqualify you from consideration.
AAP/EEO Statement
Cascade is an Equal Opportunity Employer; employment decisions are made without regard to race, color, religion and religious practices, sex (including pregnancy, gender expression, and sexual orientation), national origin, age, physical or mental disability, genetic information, or family, marital, or veteran status. To request a reasonable accommodation during the application and interviewing process, please contact the Cascade recruiter. Cascade Energy uses the federal E-Verify system to determine eligibility for work in the United States and conducts post-job offer, pre-employment drug screening.