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Office Coordinator

Job Description Summary

The Office Coordinator is responsible for greeting and assisting clients, vendors, and guests that are calling or visiting Baer Manufacturing. This position is also responsible for administrative support for office employees, general office administration tasks, and new hire onboarding tasks for new field (union) employees.

Job Description:

Greet visitors to the company and provide direction to the appropriate location.
Answer, screen and route incoming phone calls using the internal phone system.
Prepare documents for meetings of the Management team and coordinate internal and external management meetings and provide necessary support including, but not limited to, scheduling, meal orders, meeting minutes, and follow up.
Support onboarding of union employees, ensuring proper documentation, Form I-9 compliance, training, orientation and managing data into our Workday HRMS.
Support HR and Management teams in recruitment process; including:
- Attend career fairs, networking opportunities and other industry events.
- Coordinate candidate interviews.
- Schedule travel for candidates and new employees
Manage employment poster compliance at job sites and office locations.
Act as a liaison to employees to connect them to available resources/teams in the company.
Receive mail, faxes, documents, packages and courier deliveries, deliver or distribute.
Coordinate the pick-up and delivery of express mail services (FedEx, UPS, etc.).
Track and provide feedback and recommendations on organizational continuous improvement efforts.
Support new hire orientation and onboarding process at Baer for field and office employees.
Maintain office supplies.
Support the organization with meeting preparation, including compiling documents, meal ordering and room reservations.
Prepare folders, labels, letters and documents and enter, scan and upload documentation into various systems. Maintain filing systems (manual or electronic.)
Maintain an organized, clean and professional mailroom, conference rooms, and breakroom.

Qualifications and Education Requirements

High School Diploma or equivalent.
5 years of office administrative and customer support experience required preferred.
Intermediate understanding of administrative and clerical procedures and systems.
Intermediate skills in MS Word, Outlook and Excel with ability to learn internal software system.
Strong phone and typing skills.
Ability to learn phone system.

Key Skills and Competencies

Demonstrates an approachable and friendly attitude with excellent customer service skills.
Excellent verbal and written communication skills.
Excellent organizational skills.
Strong attention to detail and problem-solving skills.
Ability to work independently and in a team environment.
Ability to multi-task, prioritize and remain flexible and adaptable with changing priorities in order to meet daily deadlines.
Self-motivated, takes initiative and maintains a can-do approach.
Positive professional attitude, along with maturity and dependability.
Takes pride in work and company.
Willingness to learn and be challenged with new or changing tasks.

Pay Range:

$53,248.00 - $61,440.00

Individual compensation is determined by skills, qualifications, experience, and location. Compensation details listed in this posting reflect the base hourly rate, monthly rate, or annual salary only. In addition to base compensation, Hunt Electric offers a robust benefits plan. See below for additional details or visit our website at Hunt Electric Careers.

Hunt Electric Corporation and affiliates are equal opportunity employers and afford equal opportunity to all qualified applicants for consideration in all positions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other status protected under local, state or federal laws.

Hunt Electric Corporation participates in E-Verify.

As part of our recruitment, screening, and hiring processes, your resume may be reviewed using AI tools to help us identify relevant skills and experience. The use of such AI tools is subject to human oversight and every hiring and employment-related decision is thoughtfully reviewed by a real person.

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