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Office Coordinator
Jamestown
JOB DESCRIPTION
POSITION/LEVEL: Office Coordinator FLSA STATUS: Non-Exempt
DEPT/OFFICE: Property Management DATE: May 2026
REPORTS TO: Assistant General Manager
JOB SUMMARY:
We are looking for an enthusiastic, detail-oriented Office Coordinator to join our Colony Square team. The Office Coordinator must be a team player with a positive attitude and demonstrate flexibility in a high business volume environment. The ideal candidate will be able to display strong customer service skills and experience, along with presenting themselves in a professional and courteous manner.
QUALIFICATIONS:
- Minimum 2-3 years administrative experience, preferably in property management.
- Strong organizational and planning skills required.
- Exceptional communication and interpersonal skills with a customer-service focus.
- Ability to competently utilize Microsoft Word, Excel, PowerPoint and Outlook
ESSENTIAL JOB FUNCTIONS:
- Act in accordance with the organization’s policies, goals, objectives and core values.
- Assist with Tenant onboarding and Tenant Inspections
- Manage MARTA Partnership program
- Inputs/verify update tenant service calls into workorder system and ensures requests are handled
- within a timely manner and billed, if applicable.
- Provide front desk coverage through answering main phone lines timely and greeting guests in a
- professional, courteous manner.
- Ensure that tenant contact info and Certificate of Insurance information is always up to date.
- Type correspondence, memos, reports
- Upload Leases and Amendments
- Assist the accounting department by coding vendor invoices and entering Tenant sales figures
- Assist the Marketing team with email distribution and tracking invoices
- Order and maintain inventory of office supplies and equipment.
- Ensure office presentation is always professional, including conference rooms.
- Develop and maintain positive relations with retailers and vendors with regular check-ins
- Prepare and edit correspondence, communications, presentations and other documents.
- Distribute mail
- Ensure that all tasks are performed within established guidelines to exceed expectations for
- efficiency, quality, and timeliness.
- Other responsibilities as requested.
IMPORTANT JOB FUNCTIONS:
Majority of work time will be spent in an office environment, however, set up and during events, candidate should be able to meet the following physical requirements:
Physical Requirements:
- Able to lift up to 35 pounds
- Standing up to 8 hours a day in an outdoor environment
- Walking for up to 8 hours a day
- Stooping
- Bending up to 4 hours a day
- Working outdoors for up to 8 hours a day
- Ability to climb ladders and stairs
MATERIAL AND EQUIPMENT USED:
- Computer
- Microsoft Office Suite
- General Office Equipment
KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of:
- All computer applications and hardware related to performance of the essential functions of the job.
Skill in:
- Conflict Management Resolution
- Organizational and interpersonal skills
- The ability to meet deadlines; accomplish work in order of priority; professionally maintain composure & effectiveness under pressure and changing conditions
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