Office Coordinator

About Adventurelore

Adventurelore is an energetic, outdoors-focused organization that works with schools, families, and community partners to create meaningful and engaging programs. We provide a range of therapeutic and recreational programs. We’re looking for someone who is organized, personable, proactive, has a great sense of humor, and excited to be an important part of a fast-moving team.

As a small, family-oriented organization, we rely heavily on our Office Coordinator to help keep communication, scheduling, and day-to-day operations running smoothly. The role involves a variety of responsibilities throughout the day and requires someone who enjoys staying busy, solving problems, communicating with people, and helping keep things organized and on track.

About the Role

The Office Coordinator serves as both a key organizational support person and one of the primary faces of our organization. You’ll help manage office operations, scheduling, communication, staff support, and day-to-day problem solving.

You will often be the first person schools, families, and organizations interact with, so professionalism, warmth, and strong communication skills are extremely important.

Responsibilities Include

• Answering phones and responding to emails
• Handling inquiries from schools, families, and organizations
• Following up consistently on calls and inquiries
• Supporting staff with scheduling and office coordination
• Managing calendars and program schedules
• Organizing documents, spreadsheets, and office systems
• Maintaining a clean and organized office environment
• Troubleshooting day-to-day office issues
• Coordinating with vendors and service providers
• Monitoring incoming office bills and ensuring they are paid on time
• Assisting leadership with organization, reminders, and follow-through

We’re Looking For Someone Who Is:

• Organized and detail-oriented
• Friendly, professional, and confident on the phone
• Comfortable managing multiple tasks throughout the day
• Proactive and dependable
• Strong at follow-through and communication
• Able to build rapport quickly with clients and partners
• Comfortable working in a fast-paced environment
• A problem solver who takes initiative

Important Expectations

• This role is primarily in-person with some hybrid flexibility possible
• Same-day response to inquiries is expected whenever possible
• If unable to reach someone by phone, follow-up communication is expected
• Strong follow-through and communication are essential parts of the role
• This role does not include bookkeeping, payroll, or payment collection, however you may have to coordinate with our bookkeeping and billing department.

Hybrid Flexibility

This role is primarily office-based, though some flexibility for occasional remote work may be available over time for certain tasks and scheduling needs.

Growth Opportunity

This role has the potential to grow over time into a larger office management and operations position with increased responsibility and compensation for the right candidate.

We are looking for someone who wants to become an important long-term part of the organization and grow alongside our team.

Schedule & Lifestyle Fit

This position may be a particularly good fit for someone looking for meaningful, part-time daytime work with a generally consistent weekday schedule.

Preferred Experience

• Administrative, office coordination, or customer service experience
• Experience in a fast-paced environment

Familiarity with Google Workspace or similar systems

A cover letter is not mandatory, but appreciated. We have number of applicants and cover letters help us understand more about you and your personal and professional goals and needs.

Pay: $21.00 - $27.00 per hour

Benefits:

• 401(k)
• Flexible schedule
• Paid time off

Work Location: Hybrid remote in Danville, NH 03819