Office Coordinator Assistant

Job Overview
We are seeking a highly organized and proactive Office Coordinator Assistant to support the daily operations of our office. The ideal candidate will possess strong communication and organizational skills, along with experience in clerical/reception duties. This position offers an opportunity to contribute to a dynamic team environment while developing professional skills in administrative and office operations.

Responsibilities That job entails doing patient scheduling, insurance verifications, processing referrals etc.

Some of the job duties include:

• Manage front desk operations including multi-line phone systems
• Greeting patients timely in a friendly and professional manner.
• Patient registration. Record new client information in computer.
• Scheduling patient appointments.
• Checking in patients.
• Verify insurance eligibility and benefits when referrals are received.
• Collect any co-insurance/copays.
• Perform daily patient confirmation calls. Make sure to remind patient if they have any deductible/coinsurance payment due at the appointment.
• Scan Technologists worksheets and orders into appropriate computer programs.
• Fax completed reports to referring physicians.
• Maintenance of health records including filing and storage at the direction and oversight of the Site Director.
• Performance of all front desk duties during regular clinic hours.
• Ensure all entered information in in charts for all patients are recorded in computer programs, including any updated changes to address and phone numbers.
• Handling of money, mail, receipts, recording of monies received, and petty cash.
• Ordering of ultrasound and office supplies, postage, and products as directed.
• Keeping work area, reception area, waiting/lobby area, and bathrooms tidy and clean and stocked.
• Assist technologists, radiologists, and office coordinator as needed.
• Assist with occasional special event planning
• Support office management tasks as needed

Skills

• Clerical or medical office experience preferred
• Ability to coordinate multiple projects simultaneously
• Proficiency in MS Office Suite (Word, Excel, Outlook) (or the like)
• Excellent communication skills—both verbal and written—with professional phone etiquette
• Exceptional organizational skills with attention to detail in filing, record keeping, and scheduling
• Familiarity with front desk operations and multi-line phone systems
• Ability to adapt quickly to changing priorities in a very fast-paced environment

This role is essential for maintaining smooth office operations while supporting the growth of our organization. The successful candidate will be a dependable team player committed to excellence in administrative support.

Job Type: Full-time

Pay: $17.00 - $21.00 per hour

Expected hours: 40 per week

Benefits:

• Paid time off

Application Question(s):

• Are you proficient in basic computer skills (email, internet, data entry)?
• Do you have prior experience working in a medical or health clinic setting?

Work Location: In person