Office Coordinator (Female)

RESPONSIBILITIES

• Greeting all incoming staff, personnel, and visitors upon their arrival to the office, pleasantly and professionally.
• Escorting all guests to the respective person of contact after confirming the appointment.
• Coordinating all interview candidates with the HR department.
• Confirming all appointments with the concerned person or respective department and escorting the visitor to the correct destination.
• Answering all telephonic calls; incoming/outgoing, screening and directing calls to the relevant departments, conveying messages, and providing information to callers regarding queries.
• Dressing in formal attire and maintaining the decorum of the front desk, ensuring that it is always presentable and equipped with all the necessary supplies.
• Offering the guests tea and coffee in case of waiting or delay by ensuring their comfort during the waiting period.
• Keeping the front desk attended at all times and ensuring backup in case of being absent from the reception desk.
• Visiting all rooms on the premises, within the respective domains, and inspecting the cleanliness and placement of all items and furniture.
• All administrative responsibilities, including delegation of roles to lower staff, to maintain a clean, hygienic, orderly work environment.
• Maintain a company calendar and schedule, and participate in the management of in-house and external events.
• During the event of foreign or VIP guests, allocating personnel to designated places, arranging refreshments, ensuring cleanliness, and assigning appropriate crockery. Maintaining detailed hospitable documents to dictate the protocols for receiving special guests.
• Preparing correspondence and documents for courier; incoming/outgoing, mails to receive and sorting mail and deliveries, monitoring and maintaining office equipment.
• Photocopy, collate, fax, and file documents accurately, maintain equipment, and report any malfunctions.
• All additional professional duties as assigned by the Chief Executive/Director or any senior functionary of the company on their behalf to be fulfilled.
• Ensuring confidentiality of all office matters during the term of employment and after separation from the organization.
• Maintaining the attendance record of all staff members, including support and lower staff.

REQUIREMENTS

• Proven work experience as an Office Coordinator, an Administrative role, or similar role.
• Experience with MS Office (MS Excel and MS Word).
• Solid knowledge of office procedures.
• Excellent written and verbal communication skills.
• Strong organization skills with a problem-solving attitude.
• Strong interpersonal and time management skills.
• Strong attention to detail and ability to multitask.

Job Type: Full-time

Pay: Rs60,000.00 - Rs80,000.00 per month

Application Question(s):

• Can you manage your own commute?
• Are you apt at using Ms Office?
• What are your salary expectations?
• Are you readily available to join?
• Are you based in ISB or Rwp?
• Do have any prior experience with hospitality management?

Education:

• Bachelor's (Required)

Experience:

• relevant administrative: 2 years (Required)

Language:

• fluent English language for business communication (Required)

Work Location: In person