Office Coordinator / Labor Dispatcher

Job Title: Office Coordinator / Labor Dispatcher

Location: Waipahu, HI 96797
Department: Office/Clerical/Dispatcher

Position Summary: The Office Coordinator / Labor Dispatcher plays a key role in ensuring the smooth and efficient operation of our audio production and warehouse activities. This position is responsible for scheduling labor for live events and warehouse operations, coordinating basic logistics for trucking and shipping, and supporting day-to-day administrative and accounting functions. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities:

Labor Coordination & Scheduling:

• Schedule labor crews for live shows, events, and warehouse shifts based on project timelines and resource needs.
• Communicate schedules, changes, and job details to crew members and supervisors.
• Track labor hours and ensure timely submission of timesheets for payroll processing.
• Maintain relationships with freelance technicians and staffing vendors.

Logistics & Operations Support:

• Assist in coordinating trucking, freight, and local deliveries for shows and warehouse operations.
• Support the warehouse logistics team in tracking shipments, receiving goods, and preparing outgoing orders.
• May be asked to assist with warehouse logistics, to ensure all materials and equipment are prepared and ready for transport or rental pickup.

Administrative & Accounting Support:

• Create and process purchase orders, sales orders, and invoices as needed.
• Assist with inventory management and data entry into the company’s electronic inventory system.
• May be asked to track and reconcile job costs.

Procurement & Repairs:

• Order products, parts, and supplies as directed by management or project leads.
• Initiate and track repair orders for equipment; follow up with vendors or technicians on repair status.
• Maintain accurate records of orders, deliveries, and repairs.

Qualifications:

• 2+ years of experience in office coordination, dispatching, or related operations role (entertainment, audio/visual, or event production industry preferred).
• Strong organizational and communication skills with excellent attention to detail.
• Basic understanding of accounting principles and experience with purchase/sales order processing.
• Proficient with Microsoft Office Suite (Excel, Word, Outlook) and scheduling or ERP software.
• Ability to multitask and adapt to changing priorities in a dynamic environment.
• Familiarity with logistics and shipping processes is a plus.

Work Environment:

• Fast-paced, team-oriented production office and warehouse setting.
• Occasional after-hours or weekend work may be required based on event schedules.

Compensation:

• Starting pay at $29.50/hour
• Benefits after 90-Day probation period: Dental, Health Insurance

Job Type: Full-time

Pay: From $29.50 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance

Work Location: In person