Office Coordinator/Executive Assistant

Description

Role Overview:

We are seeking a highly motivated and organized Office Coordinator & Executive Assistant to support the day-to-day operations of our New York office. This position is primarily focused on office management, maintaining an organized and productive workspace, and supporting overall business operations, helping to create a professional, welcoming, and well-functioning workplace.

In addition, this individual will provide executive and administrative support. The ideal candidate is resourceful, detail-oriented, and takes ownership of improving processes and keeping the office running seamlessly.

Key Responsibilities

Office Management & Operations:

• Own and manage all day-to-day office operations, including reception duties, guest experience, and general office upkeep
• Maintain an organized, fully stocked, and functional workspace (supplies, kitchen, equipment, storage, etc.)
• Responsible for managing budget and ordering supplies across our office and N.Y. and LA stores
• Coordinate and manage logistics for all employee engagement events ? weekly happy hours, catering for companywide meetings and catering planning and budget management during bi-annual store turnover
• Managing mailroom operations: organization, incoming and outgoing mail and pick-ups
• Serve as the primary point of contact for office related needs across teams
• Organization of office including, storage spaces, filing cabinets, etc.; ensure office standards and expectations are being followed by office employees
• Manage company travel ? execute all bookings and logistics, own relationships with travel vendors, hotels, etc., ensuring adherence to budget and Company travel polices
• Manage and track company reimbursables
• Manage and track company clothing allowance
  
  

Executive & Administrative Support

• Provide comprehensive executive assistant support as needed, including travel bookings, transportation booking, expenses, reservations, errands, etc.
• Coordinate buying schedule for buying team market visits
• Support the merchandising team with seasonal brand books
• AD Hoc Project support to leaders as needed during peak periods
• Handle confidential information with professionalism and discretion
  
  

Requirements

• 1-2 years experience as an Office Coordinator/Manager or Executive Assistant (preferred)
• Excellent written and verbal communication and interpersonal skills
• Strong organizational and time management skills with the ability to prioritize and meet deadlines
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Detail-oriented with a high degree of accuracy and a proactive approach to problem-solving
• Ability to work independently and as part of a team
• Positive and professional demeanor with a strong work ethic
• Ability to handle confidential information with discretion
• A genuine desire to contribute to a positive and productive work environment