Office & Customer Support Coordinator

About LIV Adventures

LIV Adventures is a fast-growing vacation rental equipment provider serving the Florida Gulf Coast. We partner with vacation rental management companies, homeowners, and guests to provide golf carts, bicycles, beach gear, paddleboards, kayaks, and more—helping create memorable vacation experiences.

We take pride in delivering excellent service while keeping our operations organized and running smoothly behind the scenes.

Position Overview

We are looking for an Office & Customer Support Coordinator to support our leadership team and serve as a key point of contact for customers and partners.

This role combines customer communication, administrative support, and light accounting coordination. The right person will help keep daily operations organized while ensuring every interaction reflects the LIV brand.

This is a great opportunity for someone who enjoys being the person who keeps everything running smoothly and takes pride in staying organized, proactive, and detail-oriented.

Key ResponsibilitiesCustomer Support & Communication

• Serve as the primary phone contact for LIV Adventures
• Assist customers with rental questions and booking guidance
• Provide a professional, friendly, and helpful customer experience
• Communicate clearly with guests and partners

Administrative Support

• Prepare and manage contracts and agreements
• Send and track documents using e-signature tools (DocuSign, etc.)
• Follow up on contracts and outstanding items
• Assist with meeting preparation and organization
• Maintain organized files, documents, and communication

Accounting & QuickBooks Support

• Assist with invoicing and sending customer/partner invoices
• Help set up ACH payments and recurring billing in QuickBooks
• Track accounts receivable and outstanding balances
• Follow up on unpaid invoices in a professional manner
• Perform basic data entry and organization in QuickBooks

Note: This is not a full accounting role, but basic familiarity with QuickBooks Online (or similar software) is important.General Business Support

• Help keep daily priorities organized
• Support communication across the team
• Identify small improvements that help the business run more smoothly
• Assist wherever needed to support leadership and the team

What We’re Looking For

The ideal candidate:

• Enjoys being organized and proactive
• Naturally notices details and follows through
• Communicates confidently and professionally
• Is dependable and takes initiative
• Takes pride in representing the LIV brand
• Works well in a fast-paced, growing environment

Qualifications

• Experience in hospitality, vacation rentals, property management, or office administration is preferred
• Strong organizational and communication skills
• Professional and friendly phone presence
• Basic familiarity with QuickBooks Online or similar software
• Comfortable using technology and learning new tools
• Ability to multitask and prioritize effectively

Important

We are looking for the right person and attitude first.

Experience is helpful, but we value:

• initiative
• professionalism
• willingness to learn

We especially value people who enjoy being the person who helps keep everything running smoothly behind the scenes.

Location

30A Area

Compensation

Based on experience and qualifications.

To Apply

Please submit your resume along with a brief introduction explaining why you are interested in joining LIV Adventures.

About Our Culture

We are a collaborative, fast-moving team that takes pride in great service, strong relationships, and building something special along the Gulf Coast.

Pay: $20.00 - $22.00 per hour

Work Location: In person