Office & Event Assistant

Job Title: Part-Time Office, Marketing & Event Administrative Assistant
Location: Fort Collins, Colorado
Company: Aspen & Ivy

Position Overview:
Aspen & Ivy is a premier wedding planning company dedicated to crafting unforgettable experiences for couples across Colorado. Based in Fort Collins, we take pride in our ability to manage a diverse array of weddings, ensuring each event reflects the unique vision of the bride, groom, or couple. Our team thrives on creativity, attention to detail, and a commitment to excellence, making every wedding a seamless celebration of love.

Are you passionate about weddings and eager to make a difference? Aspen & Ivy is excited to welcome a dynamic individual to our team as a Part-Time Marketing Manager & Event Admin! In this role, you’ll have the opportunity to engage in a variety of marketing, administrative, and event planning tasks that will contribute to unforgettable wedding experiences.

As part of our team, you’ll support our owner in a range of tasks, from pre-planning events to managing marketing initiatives. Your contributions will ensure that every bride, groom, and couple enjoys a seamless journey with Aspen & Ivy while helping to enhance our company’s visibility and success.

Key Responsibilities:Event Planning Support

• Assist with vendor communication, contract coordination, and pricing inquiries
• Conduct research on venues, invitations, transportation, and accommodations
• Support the creation of timelines, processional order, and planning logistics
• Help coordinate pre- and post-wedding events (rehearsal dinners, brunches)
• Prepare welcome bags and other guest-focused amenities

On-Site Event Assistance

• Greet and guide guests and vendors throughout the event day
• Assist in event setup and teardown (tables, décor, signage, etc.)
• Ensure timelines are followed and the couple’s needs are met
• Serve as on-site support to the lead event planner

Marketing & Social Media

• Manage social media platforms including Instagram, Facebook, and blogging
• Develop and maintain a social media calendar and marketing strategy
• Coordinate styled shoots and collaborate with local vendors
• Submit events for publication and manage online advertising listings
• Update the company website and create marketing collateral (flyers, brochures, proposals)

Administrative Support

• Onboard new clients and manage their profiles within our CRM system
• Upload contracts, diagrams, and event details
• Maintain up-to-date marketing materials, brochures, and templates
• Send thank-you cards to clients and vendors post-event
• Support general administrative functions and client communication

What We're Looking For:Required Skills & Qualifications:

• 1+ year of experience in marketing or any service industry is required; 1+ years in the wedding industry preferred.
• Strong organizational skills with the ability to multi-task
• Positive attitude, ability to work well in a team environment and individually
• Working knowledge of office equipment, like printers
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Experience in Canva and other social media programs.
• Excellent time management skills and the ability to prioritize work
• Ability to manage events from start to finish while providing excellent customer service and staying organized.
• Meet client needs to ensure satisfaction, and oversee all aspects of the wedding day.
• Adhere to insurance, legal, health, and safety requirements.
• Handle issues proactively and troubleshoot problems that arise on the wedding day.
• Manage time and projects effectively.
• Excellent professional written and verbal communication
• Self motivated, outgoing “people person” personality
• Ability to follow directions and planning processes exactly as directed by owner
• Ability to take initiative on planning tasks

Physical & Availability Requirements:

• Must have a valid driver’s license and personal vehicle
• Willingness to travel to events across Colorado (including mountain venues)
• Availability to work weekends, early mornings, late nights, and some holidays
• Able to lift up to 40 lbs and work on your feet for extended periods

Bonus Qualifications:

• Prior experience in the wedding or events industry
• Design skills or marketing background
• Familiarity with Canva, website management, or social media scheduling tools

Job Types: Part-time, Temporary

Pay: $15.00 per hour

Expected hours: 8 – 10 per week

Benefits:

• Flexible schedule

Application Question(s):

• Please paste your LinkedIn Profile URL

Work Location: Hybrid remote in Fort Collins, CO 80521