Office Executive Assistant

Dubai, United Arab Emirates Posted on 11/04/2025

We are seeking a highly organized and proactive Office Executive Assistant to provide administrative and executive support to senior management/office team as a backup professional. The ideal candidate will be a helping hand for office administrative tasks, manage schedules, coordinate meetings, handle confidential information, and act as a liaison between internal and external providers in the delegated administrative matters.

Responsibilities

• Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and handling correspondence.
• Prepare reports, presentations, and documents as required.
• Handle confidential information with discretion and professionalism.
• Screen and prioritize emails, calls, and requests, responding on behalf of executives when necessary.

Office Management & Coordination

• Oversee office operational requirements.
• Liaise with suppliers, vendors, and service providers for office supplies and maintenance.
• Manage travel arrangements, including visa processing, flight bookings, and accommodation for executives.
• Coordinate office events, meetings, and team-building activities.

Communication & Relationship Management

• Act as a bridge between executives and internal providers.
• Facilitate communication within the organization to ensure smooth workflow.

Qualifications & Requirements

• Bachelor's degree in business administration, Office Management, or a related field.
• 3-5 years of experience as an Executive Assistant, Office Manager, or similar role.
• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational, multitasking, and time-management skills.
• Strong verbal and written communication skills in English (Arabic and Russian is a plus, as well as other languages).

Preferred Qualifications

• Experience working in a fast-paced corporate or multinational environment in Dubai/UAE.
• Familiarity with UAE office protocols.