Office & Executive Assistant

An engineering company is looking for an Office & Executive Assistant to provide office and executive support in Ankara. This role plays a key part in supporting executive-level work while also ensuring the smooth and efficient daily operations of the office. The ideal candidate is highly organized, proactive, detail-oriented, and comfortable handling both executive and administrative responsibilities.

Key Responsibilities:

Executive Support

• Provide comprehensive personal and professional support to the executive, ensuring daily priorities are handled smoothly.
• Support personal arrangements (appointments, bookings, reminders, and similar tasks) with a high level of confidentiality and accuracy.
• Manage travel arrangements for the executive, including flight and hotel bookings, visa applications, airport transfers.
• Coordinate meetings, appointments, and schedules, and ensure all necessary arrangements are completed in advance.
• Prepare reports, presentations, and documents as requested by the executive.
• Prepare and regularly update expense sheets, track executive expenses, and ensure proper documentation.
• Provide English–Turkish and Turkish–English translation support.

Office Administration:

• Answer and direct phone calls, manage messages and support daily office communication.
• Welcome visitors, answer questions, and guide them to the correct person or department.
• Keep office files, records, and documents organized and up to date.
• Arrange meetings and support local and international events, including meal plans when needed.
• Organize office travel such as flight and hotel bookings, visa applications, and airport transfers.
• Take care of office equipment like printers and scanners and report maintenance needs.
• Ensure the office is clean and tidy and coordinate with cleaning staff.
• Check office supplies, manage stock, and handle purchasing requests.
• Support internal communication by sharing office announcements and updates.

Requirements

• Bachelor’s or Associate Degree in a relevant field or at least 2 years of relevant experience.
• Fluency in English (written and spoken);
• Strong organizational and time management skills with the ability to multitask effectively.
• Excellent communication and interpersonal skills.
• Strong proficiency in MS Office programs, with advanced knowledge of Excel.
• Proactive, detail-oriented, and solution-oriented mindset.
• Ability to handle responsibilities independently.