OFFICE HELPER WITH JOBS, SUBMITTALS, PURCHASING MATERIAL AND FABRICATION SHOP

Overview
We are seeking a dynamic and highly organized Administrative Support professional to join our team! In this vital role, you will prepare essential client documents, and oversee various administrative tasks that keep our operations running smoothly. Your proactive approach and exceptional organizational skills will ensure seamless communication, efficient scheduling, and accurate document management, empowering our team to deliver outstanding service. This paid position offers an exciting opportunity to develop your office management expertise in an environment where your contributions truly make a difference.

Duties

• Prepare, review, and proofread client proposals, reports, and correspondence with accuracy and attention to detail
• Handle incoming calls using multi-line phone systems with professionalism and excellent phone etiquette
• Maintain organized filing systems both digitally (using Google Workspace and Microsoft Office) and physically for easy retrieval of documents
• Support bookkeeping activities including data entry in QuickBooks and tracking expenses or invoices as needed. Enter AIA PAY APP & PROCURE SOFTWARE.
• Assist with front desk duties such as greeting visitors, managing office supplies, and supporting daily operations
• Provide exceptional customer support by addressing inquiries promptly and maintaining positive communication with clients and team members and project management.

Requirements

• Proven office management or administrative experience with strong clerical skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Excellent organizational skills with the ability to prioritize tasks effectively
• Strong typing skills combined with high computer literacy for data entry and document preparation
• Experience using multi-line phone systems and demonstrating professional phone etiquette
• Bilingual abilities are a plus to support diverse client needs
• Knowledge of bookkeeping software such as QuickBooks is desirable but not mandatory
• Personal assistant or calendar management experience is highly valued
• Exceptional attention to detail with proofreading skills to ensure accuracy in all documents
• Ability to manage time efficiently in a fast-paced environment while maintaining a positive attitude

Join us to be part of a vibrant team dedicated to excellence! Your expertise will help streamline our operations, support our technicians’ schedules, and enhance our client interactions. We’re committed to fostering a supportive work environment where your skills grow alongside your career.

Pay: $18.50 - $23.50 per hour

Work Location: In person