Office & Management Assistant

📢 We are looking for a proactive and highly organized Executive Assistant to support our General Manager. This role is key to ensuring smooth day-to-day operations, providing high-level administrative and organizational support, and acting as a communication bridge between the General Manager and internal and external contacts.

📋 Key Responsibilities for Management Assistancy

• Manage and prioritize the General Manager’s calendar, schedule meetings, and coordinate travel and accommodation arrangements.
• Prepare presentations, reports, and correspondence; draft and review documents with high attention to detail and confidentiality.
• Organize and follow up on all meetings attended by the General Manager, including agenda preparation, minutes, and action tracking.
• Serve as a liaison between the General Manager and internal teams and external business partners.
• Ensure timely information flow and support decision-making by providing accurate data and summaries.
• Coordinate events, conferences, and visits as needed.
• Handle expense reports, budget tracking, and procurement requests related to the General Manager’s office.

📋 Key Responsibilities for Office Assistancy

• Work closely with the Procurement team to regularly track and ensure the timely provision of the office’s essential needs (cleaning consumables, kitchen items, etc.)
• Receive incoming parcels, record them, and promptly route them to the relevant person/department
• Package outbound items for customers, third parties, and other stakeholders; create shipments and track deliveries
• Coordinate with teams for corporate events to prepare the required materials (printed documents, promotional items, gift sets, etc.) and organize their dispatch
• Before meetings, check and prepare meeting rooms, ensuring order and the availability of technical equipment and materials
• Procure and serve refreshments such as water, coffee, and similar items in a timely manner
• Focus on general assistancy, office management, and event support; provide on-site assistance during corporate events, ensuring smooth coordination and operational efficiency.

Qualifications & Skills

• Bachelor’s degree in Business Administration, Office Management, or related field.
• Minimum 3–5 years of experience as an Executive Assistant, preferably supporting C-level executives.
• Excellent written and spoken English and Turkish (other languages are a plus).
• Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Teams or SharePoint.
• Outstanding organizational, multitasking, and time-management skills.
• Strong communication and interpersonal abilities with a professional and discreet approach.

Why Vorwerk?

🌎 Vorwerk is a global brand built on trust, innovation, and a strong people-centric culture. Here, your voice matters, your ideas make an impact, and your growth is supported every step of the way. Join a dynamic, collaborative team where you can contribute meaningfully, develop professionally, and be part of something bigger. At Vorwerk, you don’t just work — you thrive.

👉 If this sounds like the right place for you, don’t wait — apply now and join the journey!