Office Manager 1

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Job Description:

The Oregon Department of Agriculture (ODA) is seeking a dynamic, organized, and forward-thinking leader to serve as the Office Manager 1 in our Food Safety & Animal Health Division, based in Salem. This key position plays a vital role in safeguarding Oregon’s Food Safety & Animal Health while supporting the agricultural backbone of our state.

Oregon Department of Agriculture – Who we are:

At the , the Food Safety & Animal Health Division ensures healthy natural resources, environment, and economy for Oregonians now and in the future through inspection and certification, regulation, and promotion of agriculture and food. The Oregon Department of Agriculture Food Safety Program is to help prevent the spread of food-borne illness and working to ensure the consumer gets food that is not contaminated, mis-labeled, mis-represented, or changed in any way that would impair safety, wholesomeness or purity.

The Animal Health programs are to enhance economic production of livestock. We accomplish this through working toward the control and eradication of animal diseases (including those transmissible to humans), prevent livestock theft by denying a market for stolen animals through recording of brands and inspection of animals, and ensuring animal feeds meet nutritional and labeling standards.

What you’ll be doing:

As the Food Safety & Animal Health Office Manager 1, you’ll assists in the management of the Food Safety and Animal Health Program area through supervision and participation in administrative and business support activities associated with the program's central office. The Office Manager manages the workflow of the division's support staff; interprets and explains licensing laws, regulations and procedures to current and potential licensees; and provides services, supplies, written materials. This position works with other program area staff to coordinate the dissemination of agency information through web page, media contacts, written materials, calls and conferences.

This is more than just a management position—it’s an opportunity to support and enhance policies that protect Oregon’s Food Safety & Animal Health. You’ll work closely with a passionate leadership team and contribute to shaping sustainable and equitable agricultural practices across the state.

This Office Manager 1 is a full-time, permanent management service, position, located in Salem, Oregon and is not represented by a union.

Working Conditions:

This position works in-person with normal office hours Monday-Friday 8:00 am to 5:00 pm. Requires frequent use of a computer, which includes repetitious hand movement. Frequent phone and in-person contact with people from diverse backgrounds, including people who may be facing challenging circumstances or highly stressful situations, including hostile or agitated groups or individuals. At times, a fast-paced work environment with multiple demands and interruptions. Work is performed in a cubical office environment which may at times include audible distractions. Evening meetings and longer hours required on occasion to meet specific program needs. May require infrequent overnight domestic travel. Limited hybrid work may be available dependent on division needs and operations.

What are we looking for?

To Qualify for the Position, You Need:

Requested Skills (Desired attributes):

You do not need to have all the skills below to be eligible for this position. Please let us know which of these skills you do have by demonstrating them in your application.

Communication Skills - The ability to listen effectively, demonstrate understanding, clarify meaning for others, and speak with clarity and precision; to communicate with a diverse audience; and to write clearly and concisely.

Leadership - The ability to organize tasks and to lead people effectively; to guide and coach others to improve their skills and achieve challenging goals; to inspire and motivate others; and to solicit and consider others' opinions. The ability and willingness to make recommendations to improve systems or procedures; demonstrate a strong work ethic, meet commitments, and seek out and accomplish professional development activities.

Facilitation Skills/Negotiation - The ability to facilitate productive meetings or groups, generating discussion and involvement from others, achieving mutually beneficial resolutions to issues, bringing conflicts toward resolution by bringing issues into the open and attempting to resolve them in a collaborative manner, and giving fair consideration to everyone's views.

Problem Solving/Judgment - The ability to gather, examine, and interpret information from different sources to generate or evaluate effective solutions to problems and make sound decisions to generate alternate approaches to solving problems when needed to be aware of the likely consequences and implications of decisions, generate and implement new and useful ideas, "think outside the box," explore alternatives, take risks and try new approaches.

Planning/Time Management - The ability to plan and organize time in order to work both productively and efficiently as well as to maximize the quantity and quality of work; and to set priorities, determine long-term vs. short-term priorities, and complete assigned tasks within schedule constraints.

Projected Recruitment Timeline

How to apply:

What’s in it for you?

The opportunity to work in a productive and creative environment where no two days are ever the same! We offer a competitive benefits package including comprehensive for employees and their qualified family members, as well as paid sick leave, vacation leave, personal leave, and, a year. In addition, we offer membership in the , , and the opportunity to potentially receive loan forgiveness under the .

Additional Information:

For current state employees, please apply through your employee Workday account.

Questions/Need Help?

If you have questions about the recruitment or need an accommodation, please contact ODA Recruitment at or call 503-986-4585.