Office Manager

About Us:

We are a leading real estate development company, recognized for delivering exceptional projects globally and setting new benchmarks in the industry.

We are seeking a highly organized, proactive, and resourceful professional to serve as both an Office Manager and an Executive Assistant to our Chief Development Officer. This dual-role is critical to the efficiency of our development division and the overall office environment. The successful candidate will be the primary point of support for the CDO, managing a complex calendar, facilitating communication, and handling sensitive matters with discretion. Simultaneously, they will ensure the office operates smoothly, managing administrative procedures, vendor relationships, and providing a welcoming atmosphere for staff and visitors.

Key Responsibilities:

Executive Assistant Support

• Act as the primary gatekeeper and strategic partner for the CDO, managing a complex and dynamic calendar, scheduling meetings, and anticipating scheduling conflicts.
• Coordinate all travel arrangements, including itineraries, visas, and accommodations for the CDO.
• Prepare and edit correspondence, communications, presentations, and reports on behalf of the CDO. This may include project status reports, board meeting materials, and investor updates.
• Serve as a liaison between the CDO and internal departments (e.g., Construction, Finance, Legal, Marketing) as well as external partners, architects, contractors, and government officials.
• Attend key meetings, take precise minutes, and track action items to ensure follow-through.
• Manage confidential information with the utmost discretion and professionalism.
• Handle expense reporting and budget tracking for the CDO's department.

Office Management:

• Oversee the general office administration, including supplies inventory, equipment maintenance, and mail distribution.
• Manage relationships with vendors, service providers, and the landlord, ensuring all office facilities are well-maintained.
• Develop and implement office policies and procedures to improve efficiency and ensure a professional work environment.
• Coordinate internal events, meetings, and client lunches.
• Serve as the first point of contact for visitors, providing a welcoming and professional impression.
• Provide general administrative support to the team as needed, fostering a collaborative and supportive office culture.

Qualifications and Skills:

Essential:

• Bachelor's degree in business administration, Communications, or a related field.
• 5+ years of proven experience as an Executive Assistant supporting C-level executives, preferably in real estate, construction, or a related fast-paced industry.
• Impeccable organizational and time-management skills, with the ability to prioritize multiple tasks seamlessly.
• Excellent verbal and written communication skills in English .
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• High level of professionalism, discretion, and confidentiality.
• Proactive problem-solver with a strong attention to detail.

What We Offer:

• A competitive salary and benefits package.
• The opportunity to work closely with senior leadership on high-impact projects.
• A dynamic and collaborative work culture in a growing industry.
• Professional development and growth opportunities

If you have the required experience and skills, and you're ready to take on a challenging yet rewarding role, we’d love to hear from you!

How to Apply:

Send your resume to Talent@reportageuae.com " Office Manager Cum Executive Assistant – Real Estate ."